Senior Program Assistant, LICA-5

Job Posting Organization:
The job is posted by UNHCR, the United Nations High Commissioner for Refugees, which was established in 195

• The organization is dedicated to saving lives and protecting the rights of refugees, forcibly displaced communities, and stateless people. UNHCR operates in over 130 countries and has a workforce of more than 18,000 staff members. Its mission is to ensure that everyone has the right to seek asylum and find safe refuge in another state, and to return home voluntarily, integrate locally, or resettle in a third country. UNHCR's work is guided by the principles of international protection, and it aims to provide assistance and solutions to those in need, advocating for their rights and well-being.

Job Overview:
The Senior Program Assistant, LICA-5, will play a crucial role in supporting the UNHCR National Office in Tajikistan. This position involves implementing program-related activities that align with operational needs and regional and global priorities. The incumbent will work closely with colleagues in protection and administrative units, as well as with the UNHCR Representation to Central Asia located in Almaty. The role requires regular communication with program staff and entails responsibilities such as monitoring activities, collecting program-related information, and implementing administrative requirements. The Senior Program Assistant will also be involved in drafting and finalizing Project Agreements and guiding partners on office strategy requirements. The position emphasizes the importance of collaboration within a multi-functional team approach, ensuring the participation of relevant stakeholders, including refugees, in all phases of the Program Management Cycle. The incumbent is expected to embrace diversity and work effectively in a multicultural environment, adhering to principles of transparency and confidentiality while treating all individuals with respect.

Duties and Responsibilities:
The duties and responsibilities of the Senior Program Assistant include providing administrative assistance and support in routine services and activities within the program to better meet the needs of persons of concern. The incumbent will assist in organizing and documenting the selection of partners in accordance with the policy on selection and retention of partners, ensuring due diligence to meet project requirements. They will support the establishment of partnership agreements in a timely manner, regularly monitor and report on these agreements, and ensure compliance with established guidelines and procedures. The Senior Program Assistant will contribute to the development and implementation of monitoring plans for activities, review and analyze operations plans, and ensure quality assurance and compliance with established policies. They will maintain records of implementation rates, assist in ensuring compliance with audit certificate issuance for partners, and utilize UNHCR's ERP system for planning, budgeting, implementation, and reporting. The role also involves identifying and managing risks, contributing to improvements in programming tools and processes, and performing other related duties as required.

Required Qualifications:
The position requires a minimum of 2 years of relevant experience with a High School Diploma, or 1 year of relevant work experience with a Bachelor’s degree or equivalent. Essential qualifications include demonstrated experience in Program Management and Operation Management Cycle, knowledge of Results-Based Management, and proficiency in computer skills, particularly in MS Office with advanced Excel capabilities. Desirable qualifications include completion of UNHCR Learning Programmes or specific training relevant to the function, as well as experience in program management training and capacity building activities. Functional skills such as IT-Computer Literacy, Programme Management, Results-Based Management, and Database Management are essential for this role.

Educational Background:
Candidates must possess a High School Diploma with 2 years of relevant experience or a Bachelor’s degree with 1 year of relevant experience. There are no specific field(s) of education required for this position, and no certificates or licenses are specified as necessary.

Experience:
The position requires a minimum of 2 years of relevant experience for candidates with a High School Diploma, or 1 year of relevant experience for those with a Bachelor’s degree or higher. Candidates should have demonstrated experience in Programme Management and Operation Management Cycle, as well as knowledge of Results-Based Management.

Languages:
For this position, knowledge of English and the UN working language of the duty station (if not English) is mandatory. Additionally, knowledge of the local language, Tajik, is required for National Professional jobs. For General Service jobs, knowledge of English and/or the UN working language of the duty station is necessary.

Additional Notes:
This position is classified under the UNOPS LICA-5 category and is not remote. The target start date for the position is October 1, 202

• The role is full-time and involves working in a multicultural environment, requiring adherence to UNHCR's core values of professionalism, integrity, and respect for diversity. The position does not require a functional clearance and is subject to the organization's policies and regulations.