Procurement and Property Management Officer

Job Posting Organization:
The position is located within the Secretariat of the Headquarters Committee on Contracts (HCC) and the Headquarters Property Survey Board (HPSB) within the Office of the USG, DMSPC. The HCC is established in accordance with Financial Rule 105.13 and provides written advice on procurement actions leading to contract awards. The HPSB, established under Financial Rule 105.22, advises on property discrepancies. The organization aims to ensure compliance with financial regulations and effective management of procurement and property within the United Nations framework.

Job Overview:
The Procurement and Property Management Officer will play a crucial role in supporting the Headquarters Committee on Contracts and the Headquarters Property Survey Board. The incumbent will be responsible for writing minutes of meetings, attending discussions, and ensuring compliance with procurement regulations. This position requires a thorough understanding of public procurement processes and property management, as well as the ability to analyze and verify contract proposals. The officer will also assist in preparing presentations and reports, communicate procurement decisions, and respond to queries from auditors. The role demands a high level of professionalism, communication skills, and the ability to work under pressure while maintaining accuracy and attention to detail.

Duties and Responsibilities:

• Write clear and objective minutes of HCC meetings, accurately reflecting discussions and decisions regarding procurement awards.
• Attend HCC meetings, record discussions, and provide policy clarifications as needed.
• Pre-screen and verify contract proposals for completeness and compliance with regulations.
• Organize emergency meetings for urgent procurement needs and facilitate swift recommendations.
• Assist in preparing presentations for training and discussions on procurement policies.
• Represent the Chairman in discussions on amendments to the Procurement Manual.
• Draft reports for intergovernmental bodies regarding procurement activities.
• Communicate procurement award decisions to relevant offices.
• Produce statistical reports on contracts and procurement timelines. 1
• Review procurement actions by UN entities for compliance with regulations. 1
• Ensure no conflicts of interest in committee memberships. 1
• Act as a focal point for queries from auditors and provide necessary information. 1
• Propose actions for property irregularities and prepare recommendations for the Board's approval. 1
• Analyze property irregularities and decide on necessary actions. 1
• Compile reports on property write-offs for annual reporting. 1
• Participate in panels on Property Management and collaborate with relevant departments.

Required Qualifications:
Candidates must possess a strong understanding of public procurement and property management processes. They should demonstrate the ability to identify issues, formulate opinions, and draft clear recommendations. Professional competence and a commitment to achieving results are essential. The role requires effective communication skills, both written and verbal, and the ability to tailor messages to different audiences. Candidates should also exhibit strong planning and organizational skills, with the ability to prioritize tasks and manage time efficiently. Client orientation is crucial, as the officer will need to establish productive partnerships with various stakeholders.

Educational Background:
An advanced university degree (Master's degree or equivalent) in public or business administration, law, finance, auditing, or a related discipline is required. Alternatively, a first-level university degree (Bachelor's degree or equivalent) in the specified fields, combined with two additional years of relevant work experience, may be accepted in lieu of the advanced degree. Additional training in public procurement and auditing is desirable.

Experience:
A minimum of seven years of progressively responsible experience in business administration, public administration, procurement, law, finance, or a related field is required. Candidates should have experience working with public procurement processes within a government or international organization, such as the United Nations. Experience in drafting complex reports and meeting minutes is essential, as is familiarity with property management processes. Knowledge of the United Nations' Financial Regulations and Rules is desirable, along with experience supporting compliance bodies within an international context.

Languages:
Fluency in English is required for this position, as it is one of the working languages of the United Nations Secretariat. Fluency in French is desirable, and knowledge of another official United Nations language is considered an advantage.

Additional Notes:
This position is financed by the Support Account for Peacekeeping Operations and is initially for a period of one year, subject to budgetary approval and availability of funds. The United Nations emphasizes the importance of diversity and encourages female candidates to apply. The recruitment process adheres to strict standards of efficiency, competence, and integrity, with a commitment to creating an inclusive environment. Candidates will be subject to reference checks and must provide accurate information in their applications. The United Nations does not charge any fees during the recruitment process.