Operations Manager

Job Posting Organization:
UN Women, established in July 2010, is dedicated to gender equality and the empowerment of women. It operates globally, working alongside over 20 UN agencies in the Pacific region, including 14 countries and territories. The organization focuses on eliminating discrimination against women and girls, empowering women, and achieving equality between genders in various sectors such as development, human rights, humanitarian action, and peace and security" style="border-bottom: 1px dotted #007bff !important;">security.

Job Overview:
The Operations Manager at the UN Women Fiji Multi-Country Office (MCO) plays a crucial role in overseeing all operational aspects of the office. Reporting to the Country Representative, the Operations Manager is a key member of the senior management team, responsible for strategic financial and human resources management, procurement, logistical services, security management, and ICT. The position requires a strong focus on compliance with UN Women policies and regulations, ensuring effective systems to support program delivery, and fostering an enabling workplace environment. The Operations Manager will lead the Operations Team, collaborate with program staff, and engage with other UN agencies to ensure efficient operations and adherence to organizational values.

Duties and Responsibilities:

• Manage the operations in the Fiji Multi Country Office, providing advice and support to the Country Representative on operational issues, developing annual work plans, and overseeing their implementation.
• Oversee planning, expenditure tracking, and auditing of financial resources, ensuring strategic management and compliance with financial controls.
• Provide human resources services, overseeing recruitment processes and advising on contract modalities.
• Manage procurement processes, ensuring cost-effectiveness and compliance with corporate procedures.
• Oversee ICT management, ensuring staff access to necessary systems and maintaining a secure infrastructure.
• Serve as the focal point for security issues, ensuring compliance with UN regulations and managing day-to-day security matters.
• Participate in inter-agency activities, representing UN Women in meetings and ensuring interests are reflected in common system activities.
• Contribute to knowledge sharing between the Country Office and Regional Office, ensuring effective communication and application of knowledge.

Required Qualifications:
Candidates must possess a Master’s degree or equivalent in Business Administration, Public Administration, Finance, HR, or a related field. A first-level university degree combined with two additional years of qualifying experience may be accepted in lieu of the advanced degree. Strong knowledge of operations, finance, procurement, human resources, ICT, and security systems, particularly within the UN system, is essential. Candidates should demonstrate the ability to provide advice and support, lead management projects, handle confidential information, and possess good negotiating skills.

Educational Background:
A Master’s degree or equivalent in a relevant field is required. Alternatively, a first-level university degree with additional qualifying experience may be accepted. The educational background should align with the operational and managerial responsibilities of the position, emphasizing business administration, public administration, finance, or human resources.

Experience:
At least 5 years of progressive experience at the national or international level in office management, operations, or finance within the United Nations system is required. Candidates should have experience in leading and building the capacities of Operations teams, as well as proficiency in using multiple office software packages and web-based management systems. Experience with accrual accounting, IPSAS, or IFRS is highly desirable, along with a professional background in programming or project management.

Languages:
Fluency in English is mandatory. Knowledge of another official UN language (French, Arabic, Chinese, Russian, or Spanish) is desirable, enhancing communication capabilities within the UN system and with diverse stakeholders.

Additional Notes:
The position is full-time and involves working in a senior management capacity. UN Women is committed to diversity and inclusion, ensuring a respectful environment for all employees. The organization has a zero-tolerance policy on conduct incompatible with its aims, including discrimination and harassment. Selected candidates will undergo rigorous reference and background checks, including verification of academic credentials and employment history. Applicants must complete all sections of the application form to avoid disqualification.