Senior Administrative Coordinator/Lead Administrative Coordinator

Job Posting Organization:
The IMF Staff Association is the only officially recognized body that represents and advocates for the IMF staff's wellbeing and interests. It addresses various issues such as compensation, benefits, working conditions, and personnel policies. The organization provides its members access to legal advisors and assistance funds, ensuring that staff members have the necessary support for their professional needs. The IMF Staff Association plays a crucial role in maintaining a healthy work environment and advocating for the rights and interests of IMF employees.

Job Overview:
The Senior coordinator" style="border-bottom: 1px dotted #007bff !important;">Administrative Coordinator/Lead Administrative Coordinator position at the IMF Staff Association involves overseeing and managing the operations of the Staff Association Committee (SAC) office. The selected candidate will be responsible for leading, planning, and implementing a wide range of administrative, communication, research, and technical tasks that support the SAC's mission. This role requires strong work management skills, the ability to work autonomously, and effective collaboration between and across teams. The candidate will support the chairs of the Staff Association Legal Assistance Fund (SACLAF) and the SAC Election Committee, ensuring that all administrative functions are executed efficiently and effectively. The position demands a proactive approach to managing day-to-day office activities, supervising workflow, and coordinating deliverables with the part-time assistant and other team members.

Duties and Responsibilities:
The duties and responsibilities of the Senior Administrative Coordinator/Lead Administrative Coordinator include: managing day-to-day office activities, supervising workflow, and coordinating deliverables with the part-time assistant; overseeing SAC office operations by managing priorities, workflows, and timelines; serving as a point of contact for Staff Association members; supporting SAC Officers in formatting memoranda and communications; conducting research and analysis to support SAC Representatives; coordinating meetings and agendas with other International Financial Institutions and external parties; planning and organizing SAC conferences and events; maintaining a structured digital documentation system; overseeing financial management of the Staff Association; coordinating contracts and procurement processes; collaborating with the SAC Communications team; serving as the lead coordinator for the Oversight Committee of the SACLAF; coordinating with the SAC Election Committee during the election process; and maintaining and updating the SAC website in collaboration with the SAC web team.

Required Qualifications:
Candidates must possess sound judgment and discretion, with a commitment to confidentiality and professional integrity. Superior communication and interpersonal skills are essential, along with strong organizational and administrative skills. A broad understanding of human resource policies and procedures is required, as well as excellent interpersonal skills and the ability to work as part of a team. Candidates should be able to work independently and proactively, with a sound knowledge of the Fund's organization, practices, budget administration, and procedures being advantageous. Strong technical skills, particularly in Microsoft software such as Excel, Outlook, PowerPoint, Planner, Teams, SharePoint, and Copilot, are essential. Proficiency in the Fund’s systems such as HRPROD/FINPROD, TEMPS, and Nexus is a plus. Time management and multitasking abilities are crucial, as is the ability to manage competing priorities under tight deadlines. Advanced research, analytical, and problem-solving skills are also required.

Educational Background:
The minimum educational requirement for the position is typically acquired through the completion of a high school diploma or equivalent. For GRADE A06, a minimum of eight (8) years of relevant experience is required, with internal candidates needing to meet mobility requirements. External candidates must have at least four (4) of the eight years of required experience in a lead role. For GRADE A07, a minimum of ten (10) years of relevant experience is required, with external candidates needing at least five (5) of the required ten years of experience in a lead role.

Experience:
Candidates should have a minimum of eight (8) years of relevant experience for GRADE A06, with at least four (4) years in a lead role for external candidates. For GRADE A07, a minimum of ten (10) years of relevant experience is required, with at least five (5) years in a lead role for external candidates. Experience in administrative coordination, communication, and financial management is essential for this position.

Languages:
While the job description does not specify mandatory languages, proficiency in English is likely essential given the international nature of the IMF. Additional languages may be considered beneficial but are not explicitly stated in the job ad.

Additional Notes:
The position is located in Washington DC, and only candidates currently residing in the Washington DC metro area will be considered. Candidates must have passed the IMF Office Assistant Exam to be eligible for this position. The job is categorized under the HRDAISA Human Resources Department Immediate Office SAC Office, and it is important to note that the IMF is committed to non-discrimination in employment practices. The organization welcomes requests for reasonable accommodations for disabilities during the selection process.