Senior Program Assistant

Job Posting Organization:
The organization is the largest nonprofit dedicated to combating poverty, disease, and inequity globally. It was founded on the principle that all individuals, regardless of their identity or circumstances, should have the opportunity to lead healthy and productive lives. The organization emphasizes the importance of diversity among its employees, reflecting the varied populations it serves. It offers a comprehensive benefits package that includes medical, dental, and vision coverage with no premiums, generous paid time off, paid family leave, retirement contributions, regional holidays, and opportunities for employees to engage in various community initiatives. The organization is committed to fostering a workplace environment that supports both personal and professional growth.

Job Overview:
The Senior Program Assistant will play a crucial role in providing administrative and organizational support to the Women’s Health Innovations (WHI) team. This newly established program focuses on enhancing women's health by accelerating the development and adoption of high-quality health products aimed at addressing the needs of women and girls in low- and middle-income countries. The role requires excellent judgment, proactive thinking, and resourceful problem-solving skills. The Senior Program Assistant will be responsible for facilitating and coordinating various critical tasks and projects, collaborating with both internal and external stakeholders, and contributing to a positive team culture. The position is based in Seattle, WA, and involves reporting to the director" style="border-bottom: 1px dotted #007bff !important;">Deputy Director of Strategy Planning & Management while also maintaining a collaborative relationship with the Senior Program Assistant on the WHI team. The role includes an estimated 10% travel for domestic and international engagements.

Duties and Responsibilities:
The core responsibilities of the Senior Program Assistant include managing complex calendars for multiple principals, prioritizing communications for prompt responses, and ensuring high-quality interactions with internal and external contacts. The role involves logistics management for virtual and in-person events, coordinating with the foundation’s Events Team, and disseminating materials as needed. The Senior Program Assistant will actively participate in team culture initiatives, manage competing priorities through collaboration, and act as a liaison with various partners, including government officials and consultants. Additionally, the role requires coordinating daily workflows, providing operational support such as maintaining organized filing systems, and managing records and data. The Senior Program Assistant may also work on special projects, which could involve basic project management and research tasks.

Required Qualifications:
Candidates must have demonstrated experience in an administrative role within an organization that requires complex scheduling and planning. They should be proactive in identifying team needs and opportunities, possess strong prioritization skills, and be able to meet deadlines while managing multiple competing priorities. Experience in a dynamic environment with vague assignments is essential, along with excellent oral and written communication skills. Attention to detail is critical, and candidates must be legally authorized to work in the United States without visa sponsorship.

Educational Background:
While the specific educational background is not explicitly stated, candidates are typically expected to have a relevant degree or equivalent experience that supports their administrative capabilities and understanding of organizational dynamics.

Experience:
The position requires candidates to have substantial experience in administrative roles, particularly in environments that demand complex scheduling and planning. This experience should demonstrate the ability to prioritize effectively, manage competing demands, and adapt to changing circumstances.

Languages:
The job does not specify mandatory languages, but proficiency in English is implied as essential for effective communication within the organization and with external partners.

Additional Notes:
The role is based in Seattle, WA, and is classified as a full-time position. The organization recognizes the high-wage market differences in Seattle and Washington D.C., with a salary range for this role between $30.58 to $42.79 USD per hour. New hires typically start within the range minimum to midpoint, depending on their skills and experience. Employment is contingent upon successful completion of a background check, and the organization is committed to providing accommodations for candidates with disabilities during the application process. The organization promotes diversity, equity, and inclusion in its hiring practices, ensuring equal opportunity for all applicants.