Senior Program Coordinator

Job Posting Organization:
The organization is the largest nonprofit dedicated to combating poverty, disease, and inequity globally. Founded on the principle that everyone deserves the opportunity to lead healthy and productive lives, the organization emphasizes diversity among its employees to reflect the populations it serves. It offers a comprehensive benefits package that includes medical, dental, and vision coverage without premiums, generous paid time off, paid family leave, retirement contributions, regional holidays, and opportunities for employee engagement in various communities. The organization is committed to fostering a supportive workplace environment that promotes both personal and professional growth.

Job Overview:
The Senior Program Coordinator plays a crucial role in the coordination, implementation, and maintenance of various projects and activities related to grants and contracts. This position involves managing a portfolio of investments, focusing on processes, systems, initial investment due diligence, and timeline management. The coordinator will support programmatic strategic goals by overseeing budget planning, analysis" style="border-bottom: 1px dotted #007bff !important;">financial analysis, and reporting for a diverse range of investments, including grants, contracts, and program-related investments (PRIs). This role is based in Seattle and reports directly to the director" style="border-bottom: 1px dotted #007bff !important;">Deputy Director of Strategy, Planning, and Management. The position requires a proactive approach to managing the lifecycle of grants and contracts, ensuring effective communication with internal and external stakeholders, and maintaining data integrity for financial decision-making.

Duties and Responsibilities:
The Senior Program Coordinator will be responsible for coordinating the entire grants and contracts process, which includes working with internal teams such as program staff and accounting, as well as external parties like grantees and contractors. Key responsibilities include managing the development, execution, and closure of grants and contracts, tracking invoicing and deliverables, and ensuring compliance with reporting requirements. The coordinator will assist in the early stages of investment making by structuring investments, sending out requests for proposals, and managing submission deadlines. Additionally, the role involves conducting budget analyses for proposals and annual reports to ensure alignment with project objectives. The coordinator will manage data for all grants and contracts, provide financial analysis, and support the monitoring of initiative portfolios against expected outcomes. The position also requires serving as a liaison across multiple teams, supporting onboarding processes, and providing training on investment workflows and data systems.

Required Qualifications:
Candidates must possess a Bachelor’s degree and have at least 5 years of relevant experience, or equivalent experience in related fields. Strong preference is given to those with experience in project management, portfolio management, program management, financial management, or financial reporting, particularly within the nonprofit sector. The ideal candidate should demonstrate flexibility, efficiency, and diplomacy in a fast-paced environment, with the ability to adapt to rapid changes and learn quickly. Effective communication skills are essential for influencing diverse teams and managing competing demands while establishing priorities. Candidates should have a solid understanding of investment rules and processes, and be able to advise stakeholders accordingly. Proficiency in investment-making systems, Excel, SharePoint, and web-based applications is required, along with basic SharePoint administration skills.

Educational Background:
A Bachelor’s degree is required for this position. While specific fields of study are not mentioned, degrees in areas related to project management, finance, public health, or nonprofit management may be advantageous.

Experience:
The position requires a minimum of 5 years of experience in relevant fields such as project management, portfolio management, program management, or financial management. Experience in the nonprofit sector or related industries is strongly preferred, as is familiarity with financial reporting and investment processes. Candidates should be adept at managing multiple projects and competing priorities, demonstrating the ability to work effectively in a dynamic environment.

Languages:
While the job description does not specify mandatory languages, proficiency in English is implied as the primary language of communication. Additional language skills may be beneficial, particularly in regions where the organization operates, but are not explicitly required.

Additional Notes:
This position is based in Seattle and requires the ability to legally work in the United States without visa sponsorship. The role may involve travel up to 10% of the time. The salary range for this position is between $45.58 and $68.37 USD per hour, with actual placement depending on the candidate's skills and experience. The organization emphasizes a commitment to diversity, equity, and inclusion in its hiring practices, ensuring equal opportunity for all applicants.