Human Resources Associate (Learning Initiatives) (2 Positions)

Job Posting Organization:
The International Organization for Migration (IOM) was established in 1951 and is a Related Organization of the United Nations. It is the leading UN agency in the field of migration, working closely with governmental, intergovernmental, and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all, providing services and advice to governments and migrants. With 172 member states and 8 states holding observer status, IOM operates in over 100 countries, focusing on ensuring the orderly and humane management of migration, promoting international cooperation on migration issues, and providing humanitarian assistance to migrants in need, including refugees and internally displaced persons. IOM is committed to fostering a workplace where all employees can thrive professionally while harnessing the full potential of migration. The organization emphasizes a culture of inclusion and respect for diversity, integrity, professionalism, courage, and empathy in its operations and workplace environment.

Job Overview:
The Human Resources Associate for Learning Initiatives will play a crucial role in supporting the design, development, implementation, monitoring, and reporting of global learning initiatives offered by the Global Learning Centre to IOM personnel. This position is integral to the Staff Learning Unit (SLU) within the Integrated Talent Management Division (ITM) of IOM. The Associate will work under the supervision of the Chief of ITM and the Head of SLU, directly reporting to the Senior Human Resources Assistant for Learning Initiatives. The role involves managing various aspects of learning initiatives, including logistical and administrative support, ensuring that learning events are effectively planned and executed. The Associate will also be responsible for maintaining the global learning calendar and the learning management system (LMS), ensuring that all upcoming learning events are accurately recorded and that participants receive appropriate certifications upon completion of their training. This position requires a proactive approach to assessing learning needs, drafting concept papers, and contributing to the overall development of learning initiatives that align with the organization's goals.

Duties and Responsibilities:
The Human Resources Associate will have a comprehensive set of duties and responsibilities, including but not limited to: supporting the planning and organization of learning initiatives by assessing learning needs, drafting concept papers, and contributing to the design and development of learning programs; providing logistical and administrative support during the preparation and implementation phases of learning initiatives, which includes arranging meetings, trainings, and events; coordinating with service providers, gathering cost comparisons for venues, and determining budgets for events; managing participant registrations and ensuring they receive certificates of completion; collaborating with various departments and regional offices to align training plans with staff needs; assisting in contract preparation and extension for service providers, verifying invoices, and coordinating with relevant units for procurement and payment processes; collecting data for monitoring learning initiatives, developing assessments, and drafting reports that include participant feedback and testimonials; and performing any other duties as assigned by supervisors.

Required Qualifications:
Candidates must possess a university degree in Business Administration or a related field from an accredited institution, along with three years of relevant experience. Alternatively, candidates with completed high school education and five years of relevant experience will also be considered. Project management certification is an advantage, as is Kirkpatrick certification (at least Bronze). Candidates should have experience in administrative procedures and functions, particularly within large international organizations, and should be familiar with facilitating and conducting trainings, both virtual and face-to-face. Experience in organizing events is also essential, and international experience is considered an asset.

Educational Background:
The educational background required for this position includes a university degree in Business Administration or a related field from an accredited academic institution. Candidates with completed high school or secondary school education may also apply if they have five years of relevant experience. Accreditation of universities is based on listings in the UNESCO World Higher Education Database, ensuring that candidates have received their education from recognized institutions. Additional certifications in project management and Kirkpatrick methodologies are advantageous and may enhance a candidate's application.

Experience:
The position requires candidates to have a minimum of three years of relevant experience if they hold a university degree, or five years if they have completed high school. Candidates should have experience in administrative procedures and functions, particularly in large international organizations, and should be adept at facilitating and conducting trainings, both virtually and in person. Experience in organizing events is crucial, and any international experience will be viewed favorably. The role demands a proactive approach to learning and development, with a focus on supporting the organization's training initiatives effectively.

Languages:
Fluency in English is mandatory for this position, both oral and written. IOM's official languages include English, French, and Spanish, and all staff members are required to be fluent in one of these languages. A working knowledge of French, Spanish, or another official UN language (such as Arabic, Chinese, or Russian) is considered an advantage. Proficiency in the required languages will be specifically evaluated during the selection process, which may include written and/or oral assessments to ensure candidates meet the language requirements effectively.

Additional Notes:
The contract for this position is fixed-term for one year, with the possibility of extension based on performance and organizational needs. The role is classified at the G-5 grade level within the General Service category. The recruitment process is open to both internal and external candidates, and applications will be considered from qualified first-tier candidates before those of second-tier candidates. The selection process may also be used to fill similar positions in various duty stations. Candidates must be medically fit for appointment and meet any residency or visa requirements. Vaccination against COVID-19 is required for individuals hired on or after November 15, 2021, and this will be verified as part of the medical clearance process. IOM does not charge any fees during the recruitment process and only accepts applications submitted through its e-Recruitment system.