Programme Associate

Job Posting Organization:
UN Women, established in July 2010, is dedicated to gender equality and the empowerment of women. It was created as part of the UN reform agenda to consolidate resources and mandates for greater impact. UN Women merges the work of four previously distinct parts of the UN system focused on gender equality and women's empowerment. The organization operates globally, with offices in multiple countries, including Senegal, where it collaborates with other UN agencies to implement its Strategic Note 2023-2027.

Job Overview:
The Programme Associate plays a crucial role in supporting the EVAWG (Ending Violence Against Women and Girls) Unit within UN Women. This position involves assisting in the development and implementation of effective programs that align with UN Women’s rules and regulations. The Programme Associate is responsible for providing operational, administrative, financial, and programmatic support, ensuring that the unit's objectives are met efficiently. The role requires collaboration with various stakeholders, including operations, program, and project staff, to facilitate the successful execution of initiatives aimed at eliminating violence against women and girls in Senegal.

Duties and Responsibilities:

• Provide administrative, financial, and logistical support for program formulation and management, including preparing work plans, budgets, and proposals.
• Offer technical guidance on routine delivery and reporting of program activities and finances.
• Prepare for audits and implement recommendations.
• Review program data for reporting purposes.
• Gather and compile data for documents, guidelines, and speeches.
• Support financial management by creating projects in the Quantum system, preparing budget revisions, and monitoring program finances.
• Undertake logistical arrangements for meetings, workshops, and events.
• Make travel arrangements for the program team.
• Prepare public information materials and presentations. 1
• Assist in resource mobilization efforts by preparing agreements and processing donor information. 1
• Facilitate knowledge sharing and training for staff and partners on program management and operations.

Required Qualifications:
Candidates must possess a strong understanding of program management and the ability to execute administrative processes effectively. They should have excellent skills in data management, document preparation, and financial oversight. Strong IT skills are essential, along with the ability to present information clearly and effectively. Candidates should demonstrate integrity, professionalism, and respect for diversity, as well as possess core competencies such as accountability, creative problem-solving, and effective communication.

Educational Background:
Completion of secondary education is required, with a Bachelor’s degree in business administration considered an asset. This educational background supports the administrative and financial responsibilities of the role, ensuring that the Programme Associate can effectively contribute to the unit's objectives.

Experience:
Candidates should have at least 6 years of progressively responsible experience in administration, finance, or program management/support. Experience in a computer environment using multiple office software packages is required, along with a proven track record of supporting a team. Familiarity with modern web-based ERP systems, particularly Quantum or RMS, is desirable, as it enhances the candidate's ability to manage financial and programmatic tasks efficiently.

Languages:
Fluency in French is mandatory for this position, as it is the primary language of communication within the organization and the local context. A working knowledge of English and local languages is desirable, as it facilitates better communication with diverse stakeholders and enhances collaboration within the team.

Additional Notes:
This position is full-time and may involve working with international and national stakeholders. UN Women is committed to diversity and inclusion, ensuring that all employment decisions are based on qualifications and organizational needs. The organization has a zero-tolerance policy regarding misconduct and expects all personnel to adhere to its standards of conduct. Candidates will undergo rigorous background checks, including verification of academic credentials and employment history.