Knowledge Management Senior Assistant

Job Posting Organization:
The United Nations Office for Project Services (UNOPS) is an operational arm of the United Nations, established to support the successful implementation of peacebuilding, humanitarian, and development projects globally. With a workforce of over 6,000 personnel across 80 countries, UNOPS provides sustainable project management, procurement, and infrastructure services to various governments, donors, and UN organizations. The organization plays a crucial role in implementing around 1,000 projects at any given time, contributing significantly to results in challenging environments. UNOPS is committed to ensuring that its partners maximize the positive impact of their projects, grounded in values of equality, inclusiveness, sustainability, and resilience. In Sri Lanka, UNOPS has been active since 2005, assisting the government and partners in delivering social and economic rehabilitation, particularly in areas affected by the 2004 tsunami and prolonged armed conflict. The organization focuses on sectors such as physical infrastructure, environmental sustainability, and poverty alleviation, helping to develop climate-resilient infrastructure and manage projects in education, health, and waste management.

Job Overview:
The Knowledge Management Senior Assistant will play a pivotal role in supporting the Development Partners (DPs) Secretariat, which is funded by the Government of Canada and the United Nations Resident Coordinator’s Office. This position involves developing and implementing a knowledge management framework that includes mapping donor initiatives by sector and working group. The assistant will compile and maintain this mapping, ensuring accessibility for all development partners. Responsibilities also include organizing meetings, maintaining stakeholder contact information, preparing statistical data, and supporting the day-to-day implementation of programs and projects. The role requires active participation in knowledge networking and visibility efforts for the DP Secretariat, as well as logistical and administrative support for various events and meetings. The assistant will also be responsible for financial management tasks, such as preparing financial reports and processing payment requests, ensuring that all tasks are completed with quality and within agreed timelines.

Duties and Responsibilities:
The Knowledge Management Senior Assistant will be responsible for a variety of tasks, including:

• Developing and implementing a knowledge management framework for the DP Secretariat.
• Compiling and maintaining an evergreen mapping of donor initiatives organized by sector/working group.
• Assisting in the organization and preparation of minutes for DP meetings and other coordination events.
• Managing contact information for all stakeholders within the development partners structure.
• Building and maintaining professional relationships with stakeholders.
• Preparing statistical data and reports on relevant topics, including gender equality.
• Supporting day-to-day program/project implementation and ensuring deadlines are met.
• Providing information for social media and supporting knowledge management initiatives.
• Facilitating advocacy events, workshops, and dialogues. 1
• Preparing financial reports and processing payment requests. 1
• Drafting routine correspondence and organizing meetings for newly arrived DP staff. 1
• Establishing and maintaining filing systems for stakeholder communications. 1
• Updating data relevant to DP coordination structures. 1
• Providing logistical and administrative support for missions and meetings. 1
• Gathering data for monitoring frameworks and preparing draft reports on progress.

Required Qualifications:
Candidates must possess a secondary school diploma or equivalent, with a minimum of five years of relevant experience. A Master’s Degree or Bachelor’s degree in social science, law, business administration, public administration, or related fields will be considered an asset and may reduce the required years of experience. Experience in operations support or coordination roles at the national or international level is essential, along with proficiency in preparing business correspondence and using Google Suite. Experience in the development sector, particularly in gender equality and gender mainstreaming, is desirable, as is experience in knowledge management and communication.

Educational Background:
The educational requirements for this position include a secondary school diploma or equivalent, with five years of relevant experience. A Master’s Degree or Bachelor’s degree in social science, law, business administration, public administration, or related disciplines is preferred and may reduce the required years of experience.

Experience:
A minimum of five years of experience in operations support or coordination roles is required. This experience can be reduced depending on the candidate's academic credentials. Relevant experience in the development sector, particularly in gender equality and gender mainstreaming, is highly desirable. Familiarity with knowledge management and communication practices is also preferred.

Languages:
Proficiency in English is mandatory for this position. Knowledge of Sinhala or Tamil is highly desirable, as it would enhance communication with local stakeholders and partners.

Additional Notes:
The contract type for this position is Individual Contractor Agreement (ICA), specifically at the Local ICA Support level (LICA 5/ICS 5). The contract duration is open-ended, subject to organizational requirements, availability of funds, and satisfactory performance. UNOPS emphasizes diversity and equal employment opportunities, encouraging qualified women and candidates from underrepresented groups to apply. The organization also conducts background checks on all potential personnel, and recruitment is contingent on the results of these checks. Candidates should be aware that UNOPS does not accept unsolicited resumes and that applications received after the closing date will not be considered. Only shortlisted candidates will be contacted for further assessments.