Program Coordinator

Job Posting Organization:
The organization is the largest nonprofit dedicated to fighting poverty, disease, and inequity globally. Founded on the principle that all individuals, regardless of their identity or circumstances, should have the opportunity to lead healthy and productive lives, the organization emphasizes diversity among its employees to reflect the global populations it serves. It offers an exceptional benefits package that includes comprehensive medical, dental, and vision coverage without premiums, generous paid time off, paid family leave, retirement contributions, regional holidays, and opportunities for employee engagement in various communities. The organization is committed to fostering a workplace environment that supports both personal and professional growth.

Job Overview:
The Immunization Program Strategy Team (PST) at the Gates Foundation is focused on ensuring that vaccines are effectively delivered to children, adolescents, and adults worldwide. The Program Coordinator (PC) will play a crucial role in coordinating, implementing, and maintaining various projects and activities that support the team's extensive portfolio of grants and contracts. This position involves managing a diverse array of investments, including grants and contracts, while also coordinating projects that align with the program's objectives. The PC will collaborate closely with Deputy Directors, Program Officers, internal Business Partners, and both prospective and awarded grantees to ensure high-quality investments are made and managed. The role requires exceptional operational skills, strong interpersonal abilities to manage stakeholders, and meticulous attention to detail, all aimed at achieving the program's goals effectively.

Duties and Responsibilities:
The Program Coordinator will be responsible for a wide range of tasks, including: working with Program Officers, Grantees, and Business Partners throughout all stages of grant making, which involves sending out requests for proposals and managing submission deadlines; assisting with grant management and evaluation by reviewing written materials such as grant summaries and reports; coordinating contracts by tracking invoicing and deliverables, monitoring expenditures, and ensuring compliance with reporting requirements; shepherding the development, management, and closeout of grants; managing data for all grants and contracts across multiple investment databases and SharePoint sites; providing detailed analysis" style="border-bottom: 1px dotted #007bff !important;">financial analysis to support the team's financial decision-making; maintaining accurate and up-to-date information for reporting and analysis; leading high-quality interactions and communications with grantees and partners; acting as a liaison with Grants & Contracts Management, Legal, and Financial Planning & Analysis; working on special team projects related to grants or team processes; proactively identifying areas for process improvement; contributing to continuous improvement efforts; and serving as a subject matter expert on processes, tools, and systems while providing training and support to ensure successful adoption and sustained use.

Required Qualifications:
Candidates must possess a Bachelor’s degree and have at least 5 years of relevant experience, or equivalent experience. They should demonstrate the ability to manage high-volume and complex portfolios effectively. Flexibility, efficiency, and diplomacy in a fast-paced environment are essential, as is the ability to learn quickly and adapt to new challenges. Candidates should also be able to distill necessary actions even in ambiguous situations and influence individuals and teams without explicit authority. Recognizing complexity and assessing risks while considering competing requirements is crucial, as is the ability to understand and navigate rules, regulations, and policies effectively.

Educational Background:
A Bachelor’s degree is required for this position, and candidates should have a strong foundation in relevant fields that support the functions of the role, such as public health, project management, or a related discipline.

Experience:
Candidates should have a minimum of 5 years of experience in roles that involve grant management, project coordination, or similar responsibilities. Experience in managing complex portfolios and working in dynamic environments is highly valued. Familiarity with nonprofit operations and the ability to work collaboratively with diverse teams and stakeholders is also important.

Languages:
While the job description does not specify mandatory languages, proficiency in English is essential for effective communication with internal and external partners. Additional language skills may be beneficial, particularly in regions where the organization operates.

Additional Notes:
The position is based in Seattle, and candidates must be legally authorized to work in the United States without visa sponsorship. The hourly rate for this role ranges from $35.67 to $50.00 USD, reflecting the high-wage market differences in Seattle. The organization aims to balance competitive pay with its mission, and new hires typically start within the range minimum to midpoint based on their skills and experience. The hiring process includes a background check, and accommodations are available for candidates with disabilities. The organization is committed to diversity, equity, and inclusion in its hiring practices.