Procurement Operations Analyst

Job Posting Organization:
The organization is the largest nonprofit dedicated to combating poverty, disease, and inequity globally. Founded on the principle that everyone deserves the opportunity to lead a healthy and productive life, the foundation emphasizes diversity among its employees to reflect the populations it serves. It offers a comprehensive benefits package that includes medical, dental, and vision coverage without premiums, generous paid time off, paid family leave, retirement contributions, regional holidays, and opportunities for employee engagement. The foundation is committed to fostering a supportive environment for personal and professional growth.

Job Overview:
The Procurement Operations Analyst will be a key member of the Strategic Sourcing & Procurement (SS&P) team within the Global Financial & Accounting Services (GFAS) department. This role involves managing procurement processes across various operational divisions and regional offices of the foundation. The analyst will be responsible for vendor onboarding, vendor management, and ensuring compliance with procurement guidelines. The position requires collaboration with internal partners to enhance procurement efficiency and effectiveness, utilizing the Coupa procurement platform to streamline purchasing activities. The analyst will also provide reporting metrics to monitor procurement activities and support continuous improvement initiatives within the procurement function.

Duties and Responsibilities:
The Procurement Operations Analyst will manage the onboarding of new vendors by collaborating with the sourcing team and other stakeholders to ensure a compliant and timely process. Responsibilities include overseeing vendor management as a shared service across the foundation and its affiliates, supporting various purchasing functions in line with global procurement guidelines, and providing regular reporting metrics on procurement activities. The analyst will drive continuous improvement in procurement processes, design controls, support audits, and assist in training new hires. Additionally, the analyst will help purchase requestors navigate the Coupa procurement system and ensure accuracy and compliance in transactions from request intake to purchase order approval. The role also involves managing 'fast-buy' workflows for low-risk purchases to maintain effective turnaround times and enhance the procurement experience for internal customers and vendors.

Required Qualifications:
Candidates must possess a Bachelor’s degree or equivalent experience, along with a minimum of 5 years of combined procurement experience. A solid understanding of procurement systems, particularly Coupa, Dunn & Bradstreet, DocuSign, Concur, and Dynamics, is essential. The ideal candidate will have experience in end-to-end vendor onboarding, demonstrate strong service excellence, attention to detail, and problem-solving skills. Good judgment and ethical standards in purchasing duties are critical, as is the ability to thrive in a fast-paced environment while managing multiple deadlines. Analytical skills and a data-focused approach are necessary for providing actionable insights, particularly in managing 'Fast Buy' channels for low-risk commodities and vendors.

Educational Background:
A Bachelor’s degree in a relevant field is required, with equivalent experience considered. The educational background should ideally include coursework or training in procurement, supply chain management, or business administration, which would provide a solid foundation for understanding procurement processes and vendor management.

Experience:
The position requires a minimum of 5 years of relevant experience in procurement, with a focus on vendor management and onboarding processes. Candidates should have demonstrable experience in managing procurement systems and processes, particularly in a nonprofit or similar organizational context. Experience in fast-paced environments and the ability to handle multiple procurement tasks simultaneously is essential.

Languages:
While the job description does not specify mandatory languages, proficiency in English is likely required given the location and nature of the organization. Additional language skills may be beneficial, especially if the foundation operates in diverse regions or with international partners.

Additional Notes:
The position is based in Seattle, and candidates must be legally authorized to work in the United States without visa sponsorship. The salary range for this role is between $95,700 and $143,500 USD, with higher ranges for specific locations like Seattle and Washington D.C. New hires typically start within the range minimum and midpoint, depending on their skills and experience. The organization emphasizes a mission-driven approach to compensation, balancing competitive pay with its overarching goals. Employment is contingent upon successful completion of a background check, and the foundation is committed to diversity, equity, and inclusion in its hiring practices.