Administrative and Financial Assistant (G5)

Job Posting Organization:
The United Nations Population Fund (UNFPA) is a leading UN agency established to promote reproductive health and rights, and to ensure that every pregnancy is wanted, every childbirth is safe, and every young person's potential is fulfilled. UNFPA's mission is to deliver a world where every pregnancy is wanted, every childbirth is safe, and every young person's potential is fulfilled. The organization was founded in 1969 and operates in over 150 countries, with a focus on improving reproductive health, gender equality, and population issues. UNFPA is committed to achieving the Sustainable Development Goals (SDGs) and the International Conference on Population and Development (ICPD) agenda, particularly in the areas of maternal health, family planning, and gender-based violence. The organization employs thousands of staff worldwide and collaborates with various partners, including governments, NGOs, and civil society organizations, to implement its programs and initiatives.

Job Overview:
The Administrative and Financial Assistant (AAF) will play a crucial role in supporting the Directorate of Maternal and Child Health (DSME) in Senegal as part of the 9th Cooperation Programme between the Government of Senegal and UNFPA for the period 2024-202

• This position is vital for ensuring effective administrative and financial management of the funds allocated to DSME by UNFPA. The AAF will be responsible for monitoring financial transactions, maintaining accurate records, and ensuring compliance with UNFPA's financial and administrative procedures. The role requires a proactive approach to problem-solving and the ability to work collaboratively with various stakeholders to achieve the program's objectives. The AAF will report directly to the UNFPA Senegal Operations Manager and will be expected to contribute to the overall success of the partnership between UNFPA and the Ministry of Health and Social Action.

Duties and Responsibilities:
The Administrative and Financial Assistant will have a wide range of responsibilities, including but not limited to: ensuring the administrative and financial management of the PTA activities of DSME and its partners; participating in the preparation and execution of budgets for ATP activities; maintaining a reliable filing system for financial documents; processing quarterly cash advances; ensuring the completeness and validity of supporting documents; preparing financial reports and reconciliations; conducting financial monitoring and pre-audit missions; assisting in capacity building efforts; managing procurement processes; and ensuring compliance with all relevant procedures. The AAF will also be involved in organizing workshops and seminars, maintaining communication with stakeholders, and participating in UNFPA statutory meetings. This role requires a high level of attention to detail, organizational skills, and the ability to work under pressure while meeting deadlines.

Required Qualifications:
Candidates must possess a high school diploma, with a university degree (Bac + 4) in Finance, Financial Management, or Accounting being desirable. Additionally, candidates should have at least five years of professional experience in finance, management, administration, and accounting, preferably within the public or private sector. A strong understanding of Results-Based Management, as well as experience in the administrative and financial management of UN programs and projects, is essential. Knowledge of the health sector organization in Senegal and relevant legislation is also required. Proficiency in computer skills and the ability to undertake field missions are necessary, along with strong interpersonal skills and the ability to work effectively under pressure.

Educational Background:
The position requires a minimum of a high school diploma, with a preference for candidates holding a university degree (Bac + 4) in Finance, Financial Management, or Accounting. This educational background is essential for understanding the financial and administrative processes involved in managing funds and resources effectively within the context of UNFPA's operations.

Experience:
Candidates should have a minimum of five years of professional experience in finance, management, administration, and accounting. This experience should ideally be within the public or private sector, with a focus on roles that involve financial management and administrative oversight. Familiarity with the UN system and its operational procedures is highly advantageous, as is experience in managing programs and projects related to health and social services.

Languages:
A good command of French, both written and spoken, is mandatory for this position. Additionally, a good knowledge of English is also required, as it may be necessary for communication with international partners and stakeholders.

Additional Notes:
This position offers an attractive remuneration package, including a competitive net salary, health insurance, and other benefits as applicable. The work environment at UNFPA reflects values of gender equality, diversity, integrity, and a healthy work-life balance. UNFPA is committed to ensuring gender parity and encourages applications from women, individuals from the LGBTQIA+ community, minority ethnic groups, indigenous populations, persons with disabilities, and other underrepresented groups. The selection and appointment process may involve background checks, medical clearance, and other administrative requirements. UNFPA does not charge any fees in connection with the application or recruitment process.