Human Resources Intern

Job Posting Organization:
The internship is located within the Human Resources Administration Team of the Human Resources Section (HRS) at the Executive Office of the Office for the Coordination of Humanitarian Affairs (OCHA). OCHA is a part of the United Nations Secretariat, which is dedicated to coordinating humanitarian responses to emergencies. The organization aims to mobilize and coordinate effective humanitarian action in partnership with various national and international actors to alleviate human suffering during disasters and emergencies. OCHA advocates for the rights of people in need, promotes preparedness and prevention, and facilitates sustainable solutions. The organization operates globally, engaging with numerous countries to ensure a coherent response to humanitarian crises.

Job Overview:
The intern" style="border-bottom: 1px dotted #007bff !important;">Human Resources Intern will be an integral part of the HR Administration Team, contributing to the administration of benefits and entitlements as well as contract administration for both international and local staff members at OCHA. The intern will report directly to a Human Resources Officer and is expected to engage in various tasks that will provide significant learning opportunities in the field of human resources and the workings of the United Nations. The internship is designed to be full-time and in-person, lasting for six months, with a preferred start date from May 15, 2025, to November 14, 202

• The intern will work five days a week and will not receive financial remuneration for their work, making this an excellent opportunity for students or recent graduates looking to gain experience in a prestigious international organization.

Duties and Responsibilities:
The intern will be responsible for a variety of tasks that contribute to the overall functioning of the HR Administration Team. These responsibilities include: 1) Maintaining HR-related automated systems and applications, including databases that contain HR-related information, by sorting, classifying, and uploading relevant documents onto the OCHA HR filing system. 2) Keeping HR-related files and records (both electronic and paper) organized and assisting the HR Officer in conducting initial reviews to ensure the accuracy of these files and records. 3) Conducting periodic follow-ups with staff members to ensure the complete submission of documents related to applications for UN travel documents or other HR-related submissions. 4) Providing general support services, which include processing, drafting, editing, proofreading, and finalizing various correspondence and communications for signature or approval. 5) Scheduling appointments and meetings, as well as monitoring deadlines to ensure timely completion of tasks. 6) Initiating and carrying out other assigned tasks or special projects as directed by the HR Officer.

Required Qualifications:
To qualify for this internship, applicants must meet specific criteria: (a) be enrolled in or have completed a graduate school program (second university degree or equivalent, or higher); (b) be enrolled in or have completed the final academic year of a first university degree program (minimum bachelor’s degree or equivalent). While professional work experience is not required for applicants to the UN Internship Programme, a field of study closely related to the internship is necessary. Applicants must be students in their final year of a bachelor’s, master’s, or Ph.D. program or have completed such a program. Proof of enrollment or completion must be provided with the application.

Educational Background:
The educational background required for this internship includes being enrolled in or having completed a graduate program (second university degree or equivalent) or being in the final year of a first university degree program (minimum bachelor’s degree or equivalent). This ensures that candidates possess the necessary academic foundation to engage effectively in the responsibilities of the internship.

Experience:
While no professional work experience is required for this internship, applicants should have relevant academic experience or coursework that aligns with the responsibilities of the HR Administration Team. This could include studies in human resources, business administration, international relations, or related fields that provide a solid understanding of the principles and practices of human resources management.

Languages:
Fluency in spoken and written English is required for the internship, as English is one of the working languages of the United Nations Secretariat. Knowledge of an additional official UN language, such as French, Arabic, Chinese, Russian, or Spanish, is considered an advantage and may enhance the candidate's application.

Additional Notes:
The internship is unpaid, and interns are responsible for their own travel, visa, accommodation, and living expenses. Interns who are not citizens or permanent residents of Switzerland may need to obtain the appropriate visa and work authorization before starting the internship. It is important for successful candidates to discuss their specific visa requirements prior to accepting the internship offer. Additionally, the United Nations does not charge any fees at any stage of the recruitment process, including application, interview, or training.