Secretariat Analyst

Job Posting Organization:
The Asian Development Bank (ADB) is an international development finance institution that was established to foster economic growth and cooperation in the Asia-Pacific region. Headquartered in Manila, Philippines, ADB has been operational since 1966 and currently comprises 69 member countries, with 49 of these from the Asia and Pacific region. ADB's mission is to alleviate poverty and promote sustainable development, focusing on creating a prosperous, inclusive, resilient, and sustainable Asia and the Pacific. The organization combines finance, knowledge, and partnerships to achieve its goals, particularly under its Strategy 2030 framework. ADB is committed to ensuring an inclusive work environment where all employees are treated with respect and given equal opportunities, encouraging diversity in its workforce.

Job Overview:
The Secretariat Analyst position is situated within the Information Access Unit (IAU) of the Office of the Secretary at ADB. This role is crucial for providing analytical, technical, and administrative support related to the circulation and public disclosure of Board papers. The Secretariat Analyst will play a significant role in enhancing the flow of documentation and ensuring compliance with the Access to Information Policy. The position requires a proactive approach to reviewing documents, guiding staff on procedures, and coordinating with various teams to ensure timely and accurate dissemination of information. The analyst will also be involved in managing events and supporting departmental activities, making this a dynamic role that contributes to the overall efficiency of ADB's operations.

Duties and Responsibilities:
The duties and responsibilities of the Secretariat Analyst include: reviewing documents submitted for circulation to ensure compliance with ADB standards; providing guidance to staff on procedures for circulating papers to the Board; coordinating with staff and team members to ensure timely circulation of Board papers; reviewing requests for access to Board papers and ensuring adherence to the administrative order on information classification; managing external requests for information in line with the Access to Information Policy; collaborating with the IT Department to develop compliance reports; supporting document management and information classification of Board documents; maintaining the accuracy and consistency of the Board Paper Library; providing inputs for new systems and work processes; assisting in the management of events such as the Annual Meeting of the Board of Governors; and providing administrative support to Board Committee meetings as needed.

Required Qualifications:
Candidates for the Secretariat Analyst position must possess a Bachelor's degree in business administration, communications, or a related field. They should have at least 5 years of relevant experience in a similar role. Excellent command of written and spoken English is essential, along with strong proofreading skills. Proficiency in standard software programs commonly used in multilateral organizations is required. The ideal candidate should demonstrate the ability to work collaboratively within teams, coordinate effectively across different teams, and manage work priorities with minimal supervision. A client-oriented approach and sensitivity to working in a diverse and multicultural environment are also important qualifications for this role.

Educational Background:
The educational background required for the Secretariat Analyst position includes a Bachelor's degree in business administration, communications, or a related field. This educational foundation is essential for understanding the complexities of the role and effectively contributing to the functions of the Information Access Unit.

Experience:
The position requires at least 5 years of relevant experience in roles that involve analytical, technical, and administrative support, particularly in environments similar to multilateral organizations. This level of experience is crucial for ensuring that the candidate can effectively manage the responsibilities associated with the circulation and public disclosure of Board papers.

Languages:
The mandatory language requirement for this position is an excellent command of written and spoken English. This proficiency is critical for reviewing documents, providing guidance, and communicating effectively with various stakeholders. While not mandatory, knowledge of additional languages may be considered an asset, particularly in a multicultural environment such as ADB.

Additional Notes:
The Secretariat Analyst position is classified at the TL3 level and is based at the Asian Development Bank Headquarters in Manila, Philippines. The closing date for applications is set for April 25, 2025, at 11:59 p.m. Manila Time. ADB offers competitive compensation and a comprehensive benefits package, including paid leave (including parental leave), medical and health benefits, life and other insurance plans, staff development opportunities, and a retirement plan. ADB is committed to hiring nationals from its 69 member countries and encourages all qualified candidates to apply, particularly women and individuals from diverse backgrounds.