Executive Board Associate (Admin and Conference Services)

Job Posting Organization:
The United Nations Population Fund (UNFPA) is the lead UN agency focused on sexual and reproductive health and rights. Established in 1969, UNFPA operates in over 150 countries and has a mission to ensure that every pregnancy is wanted, every childbirth is safe, and every young person's potential is fulfilled. The organization is committed to achieving three transformative results: ending preventable maternal deaths, ending unmet need for family planning, and ending gender-based violence and harmful practices. UNFPA's strategic plan for 2022-2025 emphasizes the importance of addressing the impacts of the Covid-19 pandemic on women's and girls' access to health services and reproductive rights, while also promoting the Sustainable Development Goals (SDGs) in the Decade of Action leading up to 203

• UNFPA values principled and ethical staff who embody international norms and standards, and who are committed to delivering high-impact results.

Job Overview:
The Executive Board Associate (Admin and Conference Services) plays a crucial role in supporting the Executive Board Branch (EBB) within the Office of the director" style="border-bottom: 1px dotted #007bff !important;">Executive Director at UNFPA. This position is responsible for providing comprehensive administrative and financial support to the EBB, which coordinates the relationship with UNFPA’s governing body, the UNDP/UNFPA/UNOPS Executive Board. The role involves close collaboration with all Branch staff and requires a proactive approach to managing various administrative tasks, including the organization of meetings, logistical arrangements, and financial reporting. The Executive Board Associate will also assist in the development of work plans and ensure compliance with UNFPA policies and procedures. This position is vital for maintaining effective communication and coordination with Member States and the Executive Board Secretariat, thereby contributing to the overall mission of UNFPA.

Duties and Responsibilities:
The Executive Board Associate (Admin and Conference Services) will be responsible for a variety of tasks, including: A. Providing administrative and financial support to EBB by drafting annual work plans, monitoring and reporting processes, maintaining the Branch Results and Resources Plan, managing travel arrangements, reviewing procurement requests, creating payments for Branch expenses, and ensuring compliance with UNFPA administrative policies. B. Supporting the organization of Executive Board formal and informal sessions by handling all logistical, administrative, and financial arrangements, liaising with the Executive Board Secretariat, developing supporting documentation, and drafting communications. C. Assisting the Chief of EBB by scheduling meetings, collecting documents, and performing other activities as requested. D. Backstopping the Editorial Associate by providing training and support as needed.

Required Qualifications:
Candidates must possess a minimum of six years of relevant administrative experience in either the public or private sector. They should have the ability to interpret and explain rules, regulations, and procedures clearly and concisely. Proficiency in spreadsheets, word processing, and computerized accounting systems is essential, along with strong writing and communication skills. Candidates with experience in UN-related finance and HR regulations, as well as familiarity with Enterprise Resource Planning (ERP) systems such as Oracle Cloud ERP, will be considered favorably. Additionally, candidates should demonstrate strong interpersonal and organizational skills.

Educational Background:
The minimum educational requirement for this position is the completion of Secondary School Education, complemented by additional training in Finance, Procurement, Administration, and Management. This educational background is crucial for understanding the administrative and financial processes involved in the role.

Experience:
The position requires a minimum of six years of relevant administrative experience. This experience should ideally include work in environments similar to the UN, where understanding of complex regulations and procedures is necessary. Candidates should have demonstrated their ability to manage sensitive tasks and work effectively in a team-oriented environment.

Languages:
Fluency in English is mandatory for this position. Knowledge of other official UN languages, particularly French and/or Spanish, is considered desirable and may enhance a candidate's application.

Additional Notes:
This position offers an attractive remuneration package, including a competitive net salary, health insurance, and other applicable benefits. UNFPA is committed to creating a diverse and inclusive work environment that reflects gender equality and promotes healthy work-life balance. The organization encourages applications from women, individuals from the LGBTQIA+ community, minority ethnic groups, indigenous populations, persons with disabilities, and other underrepresented groups. The selection process may involve background checks, medical clearance, and other administrative requirements. UNFPA does not charge any fees during the application or recruitment process.