Logistics Assistant

Job Posting Organization:
The job is posted by the United Nations Assistance Mission in Afghanistan (UNAMA), which is dedicated to supporting peace and stability in Afghanistan. Established in 2002, UNAMA operates with a mission to assist the Afghan people in achieving sustainable peace and development. The organization employs a diverse workforce and operates in various regions of Afghanistan, including Jalalabad and Kandahar, to address humanitarian needs and promote human rights.

Job Overview:
The Logistics Assistant position is crucial for the effective functioning of the United Nations Assistance Mission in Afghanistan. The incumbent will report directly to the Regional Administrative Officer and will be responsible for a wide range of logistics-related tasks. This includes supporting senior staff in managing major service contracts, preparing requisitions, and maintaining accurate records of procurement and logistics operations. The role requires a proactive approach to monitoring logistics plans, managing supply chains, and ensuring the smooth delivery of services and assets. The Logistics Assistant will also play a key role in data collection and analysis, contributing to informed decision-making and effective project management. The position demands a high level of professionalism and the ability to work under pressure while maintaining a focus on the mission's goals.

Duties and Responsibilities:
The Logistics Assistant will undertake various responsibilities, including but not limited to: supporting senior staff with service contracts, preparing requisitions and service entry sheets in UMOJA, updating requisition statuses, reviewing cost estimates for budget formulation, and monitoring budget allocations. The incumbent will maintain a comprehensive database of requisition details, purchase orders, and delivery actions, ensuring accuracy and completeness. Additionally, the Logistics Assistant will manage logistics plans, monitor the movement and delivery of assets, and maintain records of procurement thresholds. The role involves coordinating consumables and spare parts, managing supply requisitions, and ensuring the maintenance of accommodations and facilities. The incumbent will also assist in data collection, preparation of presentations, and familiarizing new staff with UN guidelines and procedures.

Required Qualifications:
Candidates must possess a high school diploma or equivalent. A first-level university degree in a relevant field may reduce the required work experience. The position requires a minimum of five years of progressively responsible experience in logistics operations or a related area. Candidates with a first-level university degree may qualify with three years of experience. Desirable qualifications include experience in aviation, airport operations, and facilities management, as well as knowledge of the geographical region of operations.

Educational Background:
The minimum educational requirement for this position is a high school diploma or equivalent. Candidates with a first-level university degree in practical logistics operations or a related field are preferred, as this may reduce the required years of experience.

Experience:
The Logistics Assistant must have at least five years of progressively responsible experience in logistics operations or a related area. This requirement is reduced to three years for candidates with a first-level university degree or higher. Experience in aviation and airport operations, as well as facilities management, is considered desirable. Familiarity with the geographical region of operations is also beneficial.

Languages:
Fluency in oral and written English is mandatory, along with proficiency in Pashto and Dari. Knowledge of French is an asset, as English and French are the working languages of the United Nations Secretariat.

Additional Notes:
This position is subject to local recruitment, meaning applicants must be authorized to work for the United Nations in the duty station. Those selected from outside the duty station will be responsible for relocation expenses. Local recruits are not eligible for allowances or benefits exclusive to international recruits. The United Nations emphasizes the importance of diversity and inclusion in its workforce, ensuring equal opportunities for all candidates regardless of gender identity, sexual orientation, race, or disability. The recruitment process is free of charge, and candidates are advised to provide accurate information in their applications.