Senior Finance Assistant

Job Posting Organization:
The International Labour Organization (ILO) is a specialized agency of the United Nations that aims to promote social justice and fair labor practices. Established in 1919, the ILO has a mission to ensure that labor standards are upheld globally, fostering decent work opportunities, enhancing social protection, and promoting rights at work. The organization operates in over 180 countries and has a diverse workforce that includes professionals from various backgrounds and expertise. The ILO values diversity and inclusivity, encouraging applications from women and individuals with disabilities.

Job Overview:
The Senior Finance Assistant position is based in the ILO Country Office for the Philippines (CO-Manila). The incumbent plays a crucial role in supporting the efficient delivery of operations services that facilitate the implementation of various Programme and Development Cooperation projects. This position requires the incumbent to provide senior-level finance support, ensuring that financial management services are delivered effectively and in a client-oriented manner. The role involves performing a range of administrative actions related to the financial operations of the office, utilizing an enterprise resource planning (ERP) system to ensure compliance with established financial rules and regulations. The incumbent will also evaluate and contribute to the design and development of improved financial services and processes, working under the supervision of the Operations Officer and collaborating with various stakeholders to achieve agreed results.

Duties and Responsibilities:
The Senior Finance Assistant will undertake a variety of specialized finance support functions, including initiating, processing, reviewing, and following up on administrative actions. This includes verifying compliance with financial rules and regulations, performing analytical reviews of financial activities, and contributing to the preparation of financial reports. The incumbent will serve as a certifying officer, conduct monthly bank reconciliations, maintain and reconcile budget data, prepare detailed cost estimates, and assist in the year-end closure of accounts. Additionally, the role involves reviewing financial transactions for compliance, monitoring resource utilization for donor reporting, and assisting with internal and external audit inquiries. The incumbent will also provide guidance and training to staff on financial rules and regulations, evaluate work methods for efficiency, and liaise with other administrative areas to ensure smooth service delivery.

Required Qualifications:
Candidates must have a completion of secondary school education, along with training in accounting or finance. A minimum of six years of operational or administrative support work experience is required, with a significant portion of that experience in financial operations support services. Familiarity with an enterprise resource planning (ERP) system, particularly in finance modules, is essential. Candidates should possess a good knowledge of financial administration, accounting techniques, local taxation, and banking methods, as well as international accounting standards such as IPSAS. Strong analytical skills and the ability to assess the quality and efficiency of processes are also necessary.

Educational Background:
The educational requirement for this position includes the completion of secondary school education, with additional training in accounting or finance being highly desirable. This educational background provides the foundational knowledge necessary for understanding financial operations and compliance with relevant regulations.

Experience:
The position requires a minimum of six years of relevant experience in operational or administrative support, with a focus on financial operations. This experience should include working with financial management systems and understanding the complexities of financial transactions and reporting. Candidates should demonstrate a proven track record of effectively managing financial processes and providing support in a dynamic work environment.

Languages:
The incumbent must have an excellent command of English, as well as proficiency in the official national language of the duty station, which is Filipino. This language proficiency is essential for effective communication within the organization and with external stakeholders.

Additional Notes:
This position is a Fixed-Term contract with the possibility of extension. The recruitment process is subject to local regulations, and both internal and external candidates are eligible to apply. The ILO emphasizes diversity and encourages applications from qualified female candidates and individuals with disabilities. The entry-level salary for this position is 979,963 Philippine pesos per year. Candidates should be aware that the ILO does not charge any fees during the recruitment process and should be cautious of fraudulent communications.