Team Assistant

Job Posting Organization:
The World Bank Group is a prominent global partnership consisting of five institutions dedicated to ending extreme poverty and promoting shared prosperity. Established with the mission to provide funding and knowledge to developing countries, the organization has 189 member countries and operates more than 120 offices worldwide. The World Bank Group focuses on investing in innovative projects and utilizing data, research, and technology to address urgent global challenges. For more information, visit www.worldbank.org.

Job Overview:
The Team Assistant will play a crucial role within the World Bank Group (WBG) Korea Office, which serves as a hub for cooperation between the WBG and the Republic of Korea. This position involves providing comprehensive operational and administrative support to facilitate the implementation of the unit's work program. The Team Assistant will be responsible for coordinating various activities, including project development, implementation, and supervision, while also liaising with team members and service units. The role requires effective communication and organizational skills to manage schedules, support mission delegations, and assist in the planning of events such as conferences and workshops. The Team Assistant will also handle client relationships and serve as a point of contact between clients, partners, and project teams, ensuring smooth operations within the office.

Duties and Responsibilities:
The Team Assistant's duties include providing a full range of operational and administrative support for the implementation of the unit's work program. This involves coordinating mission delegations for the Korea-World Bank Partnership Facility (KWPF) and the Korea Green Growth Trust Fund (KGGTF), including scheduling visits, arranging transportation, and setting up meetings. The assistant will also support the organization of events, manage travel requests, process expenses, and maintain project files. Additionally, the Team Assistant will update the Korean partner directory, monitor schedules, assist in client relationship management, and produce various documents and reports. The role requires proficiency in using standard software packages for drafting correspondence and reports, as well as effective time management and organizational skills to handle multiple tasks under pressure.

Required Qualifications:
Candidates should possess a Bachelor’s degree and have at least 2 years of relevant experience. Proficient writing and communication skills in English are essential, along with the ability to convey ideas clearly and effectively. Candidates must demonstrate excellent knowledge of Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint. Familiarity with business processes and the ability to execute intricate work procedures accurately and timely are also required. Strong time management and organizational skills, along with a commitment to teamwork and interpersonal effectiveness in a multicultural environment, are crucial for success in this role.

Educational Background:
A Bachelor’s degree is preferred for this position, providing a foundational understanding of administrative and operational functions within an organizational context. The educational background should ideally include coursework or training relevant to administration, office support, or a related field, equipping candidates with the necessary skills to perform effectively in the role.

Experience:
The position requires a minimum of 2 years of experience in an administrative or operational support role. Candidates should have a proven track record of managing multiple tasks, coordinating events, and providing high-quality administrative assistance. Experience in a multicultural environment or within international organizations is advantageous, as it demonstrates the ability to navigate diverse work settings and collaborate effectively with various stakeholders.

Languages:
Proficiency in English and Korean is mandatory for this position, as the Team Assistant will be required to communicate effectively in both languages. The ability to draft and proofread documents in English and Korean is essential. While additional languages may be beneficial, they are not explicitly required for this role.

Additional Notes:
This position is a local recruitment opportunity with a term duration of 3 years. The World Bank Group offers a comprehensive benefits package, including a retirement plan, medical, life, and disability insurance, as well as paid leave, including parental leave. The organization is committed to diversity and inclusion, ensuring equal opportunities for all candidates regardless of gender, gender identity, religion, race, ethnicity, sexual orientation, or disability. The role is full-time and based in Seoul, South Korea.