Finance Assistant

Job Posting Organization:
The World Food Programme (WFP) is the world’s largest humanitarian organization, dedicated to saving lives in emergencies and using food assistance to build pathways to peace, stability, and prosperity for people recovering from conflict, disasters, and the impacts of climate change. Established in 1961, WFP operates in over 80 countries, employing thousands of staff members who work tirelessly to ensure effective humanitarian assistance reaches millions of people globally. WFP is committed to diversity and equal employment opportunities, encouraging qualified candidates from all backgrounds to apply. The organization has received numerous accolades, including the Nobel Peace Prize in 2020, highlighting its significant contributions to global humanitarian efforts. WFP's mission is centered around the values of Integrity, Collaboration, Commitment, Humanity, and Inclusion, fostering a healthy and inclusive work environment for its employees.

Job Overview:
The Finance Assistant position at WFP is crucial for supporting the effective delivery of finance, budget, and administration services. The role involves ensuring compliance with WFP financial policies and regulations while facilitating the transparent and efficient utilization of financial resources. The Finance Assistant will be responsible for monitoring expenditure forecasts, managing petty cash, verifying vendor claims, and maintaining financial records. This position requires a proactive approach to financial management and a commitment to upholding WFP's standards of accountability and transparency. The Finance Assistant will also play a key role in providing procedural and technical support to staff, ensuring that financial operations are conducted smoothly and efficiently. This role is ideal for individuals who are passionate about humanitarian work and possess strong financial acumen.

Duties and Responsibilities:

• Provide procedural and technical support to staff in finance and budget areas to ensure compliance with WFP financial policies, rules, and regulations.
• Monitor monthly expenditure forecasts and prepare expenditure reports to facilitate informed decision-making.
• Submit fund requisitions in the designated format for replenishment of the sub-imprest account.
• Regularly monitor sub-imprest bank and petty cash accounts to ensure adequate funds are available and appropriately disbursed.
• Maintain Delegation of Financial Authority (DoFA) records, including roles such as safe key holder, petty cash cashier, and certifying officer for the sub-office.
• Oversee the entire petty cash management process, ensuring compliance with WFP guidelines.
• Verify vendor claims, advances, and other receivables, ensuring timely payments to suppliers in accordance with WFP finance rules.
• Perform administrative duties related to monitoring and recording fixed assets and managing field office vehicles.
• Act as the Travel Focal Person (TFP) and supervise drivers, cleaners, and security" style="border-bottom: 1px dotted #007bff !important;">security personnel. 1
• Monitor and record all expenses in line with the approved budget to ensure correct expenditure costs are charged. 1
• Maintain a web-based register for all invoices and payment transfers, ensuring compliance with WFP standards. 1
• Provide guidance and on-the-job training to other support staff to ensure consistent service delivery.

Required Qualifications:
Candidates must possess a University Degree (Bachelors) in Finance, Business Administration, Accounting, or a relevant discipline. Additionally, candidates should have a strong understanding of financial management principles and practices, as well as the ability to work effectively in a team-oriented environment. Strong analytical skills and attention to detail are essential for this role, along with the ability to communicate effectively with diverse stakeholders. Candidates should also demonstrate a commitment to WFP's mission and values, and a willingness to contribute to the organization's goals.

Educational Background:
A Bachelor’s degree in Finance, Business Administration, Accounting, or a related field is required for this position. This educational background provides the foundational knowledge necessary for understanding financial principles, budgeting processes, and accounting practices, which are critical for the effective performance of the Finance Assistant role.

Experience:
Candidates should have a total of 5 years of experience in finance or a related business stream, with a demonstrated interest in international humanitarian development. This experience should include practical knowledge of financial management, budgeting, and accounting processes, as well as familiarity with the challenges and complexities of working in a humanitarian context. Experience in a multicultural environment and understanding of WFP's operational framework will be advantageous.

Languages:
Fluency in both spoken and written English and Bangla is mandatory for this position. Proficiency in additional languages may be considered an asset, enhancing communication with diverse stakeholders and contributing to a more inclusive work environment.

Additional Notes:
This position is a Service Contract with a duration of 12 months, based in Sylhet, Bangladesh. The role is open only to Bangladeshi Nationals. WFP offers a competitive benefits package, including salary, pension, leave, and medical insurance. All documents submitted will be verified, and any discrepancies may lead to automatic disqualification. The organization is committed to providing reasonable accommodations for individuals with disabilities throughout the recruitment process. WFP does not charge any fees in connection with the application or recruitment process.