Liaison Assistant

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Position Title: Liaison Assistant
Location: Manila
Country: Philippines
Deadline Date: Midnight Copenhagen time

Job Details

Job Posting Organization:
The United Nations Office for Project Services (UNOPS) is an operational arm of the United Nations, established to support the successful implementation of peacebuilding, humanitarian, and development projects globally. UNOPS aims to enhance the efficiency, effectiveness, and sustainability of these projects by providing essential services. Founded in 2001, the organization operates in multiple countries and employs a diverse workforce dedicated to improving project management, procurement, and infrastructure services. UNOPS also hosts the Stop TB Partnership Secretariat in Geneva, Switzerland, which focuses on eliminating Tuberculosis as a public health issue. The Stop TB Partnership collaborates with various stakeholders, including governments, NGOs, and private sectors, to ensure high-quality treatment and support for TB patients.

Job Overview:
The Liaison Assistant plays a crucial role in providing administrative support to facilitate effective communication and coordination between the Secretary of Health (SoH) in the Philippines and the Stop TB Partnership Secretariat. This position requires maintaining confidentiality and adhering to protocol procedures while ensuring that the SoH office receives consistent service delivery from UNOPS program support colleagues. The Liaison Assistant is expected to promote a quality and results-oriented approach in all tasks, which include logistical support for missions, organizing meetings, and tracking progress on various commitments. The role is integral to the smooth operation of governance-related activities and the overall mission of the Stop TB Partnership.

Duties and Responsibilities:
The duties and responsibilities of the Liaison Assistant include providing logistical support for the Secretary of Health's missions and representation schedules, arranging travel for Stop TB Partnership events, and organizing regular and ad-hoc meetings. The incumbent will prepare minutes and summaries of actions to be taken, track progress on planned issues, and follow up on deadlines and commitments. Administrative support will also involve drafting communications related to governance meetings and providing all necessary administrative, logistical, protocol, and secretarial services for the Secretary of Health. Additionally, the Liaison Assistant will support the organization of special events, luncheons, and receptions for high-level invitees, as well as internal meetings, conferences, workshops, and retreats, ensuring all logistics and documentation are managed effectively.

Required Qualifications:
Candidates must possess a minimum of four years of relevant experience in administrative or operational support. Experience in public health is desirable, as is familiarity with the UN system. The role requires fluency in both written and spoken English, ensuring effective communication in a diverse environment. Candidates should demonstrate a commitment to treating all individuals with respect and maintaining high standards of trustworthiness and ethical behavior. The ability to collaborate effectively and support the development of others is essential, as is the capacity to adapt to changing circumstances and pursue continuous improvements in performance.

Educational Background:
Completion of secondary education is required for this position. While a first university degree in Business Administration, Public Administration, Public Health, or equivalent disciplines is desirable, it is not mandatory. Administrative certification is considered an asset, enhancing the candidate's qualifications for the role.

Experience:
The position requires a minimum of four years of relevant experience in administrative or operational support. Experience in public health is preferred, as it aligns with the mission of the Stop TB Partnership. Familiarity with the UN system is also advantageous, as it will facilitate smoother interactions within the organization and with external partners.

Languages:
Fluency in both written and spoken English is mandatory for this position. This proficiency is essential for effective communication and collaboration within the diverse environment of the United Nations and its partners. While English is the primary language required, knowledge of additional languages may be considered an asset, enhancing the candidate's ability to engage with a broader range of stakeholders.

Additional Notes:
The contract type for this position is a Local Individual Contractor Agreement (LICA), specifically at the LICA 4, ICS4 level. The contract duration is for one year, with the possibility of extension based on performance and availability of funding. It is important to note that applications must be submitted by midnight Copenhagen time, and late submissions will not be considered. Only shortlisted candidates will be notified for interviews. UNOPS encourages qualified female candidates to apply and seeks to accommodate candidates with special needs upon request. The position is based in Manila, Philippines, which is designated as a UN Family Duty Station. UNOPS values work-life harmonization and offers flexible working options to its personnel. Additionally, candidates may be appointed at a lower level than advertised, and for retainer contracts, completion of mandatory courses is required before commencing services. Background checks are conducted on all potential recruits, and recruitment is contingent upon the results of these checks.