Implementation Assistant

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Position Title: Implementation Assistant
Location: Vienna
Country: Austria
Deadline Date: Not specified

Job Details

Job Posting Organization:
The International Atomic Energy Agency (IAEA) is an international organization that was established in 1957 with the mission to promote the peaceful use of nuclear energy and to inhibit its use for any military purpose. The IAEA has a diverse workforce of over 2,500 employees and operates in more than 170 countries. The organization focuses on fostering the safe and efficient use of nuclear power, supporting member states in improving the performance of nuclear power plants, and managing nuclear waste. The IAEA's Department of Nuclear Energy plays a crucial role in advancing nuclear technology and ensuring that it is used responsibly and sustainably.

Job Overview:
The Implementation Assistant position is designed to support various professionals within the Department of Nuclear Energy by managing administrative arrangements related to the program area. The role involves independently processing all administrative actions related to the recruitment of experts, lecturers, consultants, and training course participants. The Implementation Assistant is responsible for ensuring that all actions and tasks, such as training events, technical meetings, expert missions, and consultancies, are executed in accordance with established policies, procedures, and quality standards. This position requires a proactive approach to problem-solving and effective communication skills to coordinate various activities and ensure smooth operations within the department.

Duties and Responsibilities:
The Implementation Assistant will be responsible for a wide range of duties, including but not limited to: arranging travel for staff and non-staff, coordinating technical cooperation (TC) related activities, scheduling and implementing internal and external meetings, seminars, and workshops, and conducting eTraining Web-Ex meetings. The assistant will initiate and process the recruitment of consultants, ensuring timely payment and compliance with corporate systems. Additionally, the role involves creating and managing Excel files, lists, and graphs, as well as inputting and retrieving data from databases to provide statistical insights on training course participation and other relevant metrics. The Implementation Assistant will act as a focal point for coordinating activities and will provide backup support to other assistants as needed.

Required Qualifications:
Candidates must possess a High School Diploma and have a minimum of five years of relevant work experience in a clerical or administrative position, with some experience in an international organization being highly desirable. Proficiency in MS Office applications (Word, Excel, Outlook, PowerPoint) is required, along with a proven record of editing and quality checking official correspondence. Knowledge of administrative procedures and policies related to IAEA meetings is highly desirable, as is experience with the IAEA's corporate systems such as AIPS and iProc. Candidates should demonstrate a high degree of accuracy and attention to detail in their work.

Educational Background:
The educational background required for this position includes a High School Diploma. Additional qualifications or certifications in administrative support or project management may be beneficial but are not explicitly required.

Experience:
The position requires a minimum of five years of relevant work experience in a clerical or administrative role. Experience in an international organization is preferred, as it provides familiarity with the unique challenges and requirements of working in a global context. Candidates should have a solid understanding of administrative processes and the ability to manage multiple tasks efficiently.

Languages:
A good command of written and spoken English is mandatory for this position. Knowledge of another official IAEA language, such as Arabic, Chinese, French, Russian, or Spanish, is considered an asset and may enhance a candidate's application. Proficiency in these languages can facilitate communication and collaboration within the diverse international environment of the IAEA.

Additional Notes:
The IAEA offers an attractive remuneration package, including a tax-free annual net base salary starting at EUR 57,876, subject to mandatory deductions for pension contributions and health insurance. Employees are entitled to six weeks of annual vacation, a pension plan, and health insurance. The recruitment process is conducted on a local basis only, and applicants should be aware that IAEA staff members are international civil servants and must adhere to the organization's ethical standards. The IAEA is committed to gender equality and diversity in its workforce, and it has a zero-tolerance policy for any conduct incompatible with its mission.