Property Control and Inventory Assistant

Job Advertisement

Position Title: Property Control and Inventory Assistant
Location: Abyei
Country: Sudan
Deadline Date: Not specified

Job Details

Job Posting Organization:
The position is located within the United Nations Interim security" style="border-bottom: 1px dotted #007bff !important;">Security Force for Abyei (UNISFA), which is a peacekeeping mission established by the United Nations to maintain peace and security in the Abyei Area. UNISFA was established in 2011 and operates in a challenging environment, focusing on the protection of civilians and the facilitation of humanitarian assistance. The organization aims to support the peace process and ensure stability in the region, employing a diverse workforce across various functions and disciplines. UNISFA is committed to upholding the principles of the United Nations, including respect for human rights and the promotion of gender equality. The mission operates in a hardship duty station, indicating that it faces difficult working and living conditions, which requires staff to be adaptable and resilient. The organization values professionalism, integrity, and accountability in its workforce, striving to maintain high standards in all its operations.

Job Overview:
The Property Control and Inventory Assistant plays a crucial role in the Supply Chain Performance Management Unit of UNISFA. This position involves assisting the Chief of the Unit in managing, monitoring, and reporting on property management support operations within the field mission. The incumbent will be responsible for ensuring that property management activities comply with UN policies and standards. This role requires a proactive approach to monitoring ongoing operations, conducting site visits, and performing physical inspections of UN property. The Property Control and Inventory Assistant will also be involved in maintaining accurate records, utilizing business intelligence tools, and preparing performance reports. The position demands a high level of professionalism and the ability to work effectively under challenging conditions, contributing to the overall success of the mission's supply chain processes.

Duties and Responsibilities:
The Property Control and Inventory Assistant will have a comprehensive set of responsibilities, including: assisting in the planning and monitoring of property management operations; conducting regular site visits and inspections of field mission offices; liaising with various technical units and ensuring compliance with UN Environment and Waste Management policies; maintaining accurate records for accountability of UN property; utilizing reporting and management tools to evaluate mission performance; controlling and monitoring the ERP Property and Inventory Management database; preparing and verifying performance reports and IPSAS financial statements; drafting Standard Operating Procedures (SOP) and flow charts; maintaining the fixed assets register; carrying out Property Survey and Local Property Survey Board Secretary functions; and performing other duties as required. This role requires a detail-oriented individual who can manage multiple tasks effectively and ensure compliance with organizational standards.

Required Qualifications:
Candidates must possess a high school diploma or equivalent. General training in property, inventory, or supply management is desirable. The position requires a minimum of 6 years of relevant experience in property management, property control, inspection, and asset management. Experience in a United Nations common system field operation is essential, particularly in the areas of property, inventory, and assets management. Hands-on experience with an Enterprise Resource Planning (ERP) system related to property and inventory management is required, along with experience in Fixed Assets Accounting and Asset Registry. Candidates should also have experience in property survey board processes and reporting, data collection, and quality analysis in property management.

Educational Background:
The educational requirement for this position is a high school diploma or equivalent. While a higher level of education may be beneficial, it is not explicitly required. Candidates with additional training or certifications in property management, inventory control, or supply chain management will be viewed favorably, as these qualifications can enhance the candidate's ability to perform the duties of the role effectively.

Experience:
The role requires a minimum of 6 years of experience in property management, property control, and inspection, with a strong emphasis on asset management. Relevant experience in a United Nations field operation is crucial, as it provides candidates with the necessary understanding of the unique challenges and requirements of working in such environments. Candidates should have hands-on experience with ERP systems and a solid background in Fixed Assets Accounting and Asset Registry. Experience in property survey processes and the preparation of IPSAS financial statements is also required, along with a proven track record in reporting and data analysis related to property and asset management.

Languages:
Fluency in English, both oral and written, is mandatory for this position. Knowledge of French is desirable, as it is one of the working languages of the United Nations Secretariat. Candidates must demonstrate their ability to communicate effectively in English, as this will be essential for collaboration and reporting within the organization.

Additional Notes:
This position is temporarily available until 31 March 202

• If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment. The position may be limited to candidates based at the duty station, and eligibility may be restricted to internal candidates who have been recruited through a competitive examination. The United Nations does not charge a fee at any stage of the recruitment process, and candidates are encouraged to provide complete and accurate information in their applications. The organization is committed to diversity and inclusion, ensuring equal opportunities for all candidates.