Language and Desktop Publishing Assistant (French)

Job Advertisement

Position Title: Language and Desktop Publishing Assistant (French)
Location: Vienna
Country: Austria
Deadline Date: Not specified

Job Details

Job Posting Organization:
The position is located within the translation" style="border-bottom: 1px dotted #007bff !important;">French Translation Section of the Conference Management Service (CMS), which is part of the Department for General Assembly and Conference Management (DGACM) at the United Nations Office at Vienna (UNOV). The CMS operates under the Division for Management (DM) and is responsible for providing language services to the UN. The UNOV aims to promote international cooperation and peace through various initiatives and programs. The organization is committed to maintaining high standards of efficiency, competence, and integrity, and values diversity and inclusion in its workforce.

Job Overview:
The Language and Desktop Publishing Assistant will play a crucial role in supporting the French Translation Section by performing various desktop publishing functions. This includes incorporating corrections, formatting documents, and creating tables, graphics, and organization charts in accordance with established guidelines. The assistant will also be responsible for proofreading documents, ensuring accuracy by comparing successive versions against previous ones. The role requires collaboration with team members to produce parliamentary and miscellaneous documentation, preparing layouts for both hard copy and electronic dissemination. The assistant will also assist in data management, including inputting data into databases and preparing presentations and reports. The position demands flexibility, as the assistant may need to work outside normal hours and adapt to in-person, remote, or hybrid team settings.

Duties and Responsibilities:
The duties and responsibilities of the Language and Desktop Publishing Assistant include: performing desktop publishing functions such as formatting documents and creating visual elements; proofreading documents to ensure accuracy; assisting in the distribution of work and monitoring progress; participating in the production of various documentation; compiling final documents; aligning bi-texts for translation memory production; inputting data into databases; assisting with visualizations and updating informational materials; collaborating with team members on administrative and clerical tasks; handling queries and maintaining records; undertaking cross-assignments for language support functions; contributing to the effective use of language technologies; and being available for assignments as needed.

Required Qualifications:
Candidates must possess a high school diploma or equivalent. A minimum of three years of experience in desktop publishing or a related field is required, which includes skills in draft typing, copy editing, formatting, proofreading, and creating typographical layouts. For candidates with a first-level university degree or higher, the minimum experience requirement is reduced to one year. Experience with document production systems and data analytics is desirable. Candidates should demonstrate knowledge of editorial practices, desktop publishing standards, and United Nations terminology.

Educational Background:
The educational background required for this position is a high school diploma or equivalent. While specific job-related qualifications are not mentioned, a first-level university degree or higher can reduce the experience requirement, indicating that higher education is valued in this role.

Experience:
The position requires a minimum of three years of relevant experience in desktop publishing or a related field. This experience should encompass skills such as draft typing, copy editing, formatting, proofreading, and creating typographical layouts. Candidates with a first-level university degree or higher may qualify with only one year of experience. Additionally, experience in data analytics or related areas is considered desirable, highlighting the importance of analytical skills in this role.

Languages:
For this position, candidates must have French as their main language, as it is the working language of the unit. Proficiency in oral and written English is also required. Knowledge of another official United Nations language is considered desirable, which may enhance the candidate's qualifications and ability to communicate effectively within the organization.

Additional Notes:
This position is subject to local recruitment, meaning applicants must be authorized to work for the United Nations in Vienna. Those selected from outside the duty station are responsible for their relocation expenses. Staff members recruited locally are not eligible for allowances or benefits exclusive to international recruitment. The United Nations emphasizes the importance of diversity and inclusion in its hiring practices and is committed to creating a respectful work environment. Reasonable accommodations may be provided for applicants with disabilities during the recruitment process. The position may require periodic movement to different duty stations as part of the organization's mobility policy.