Language Service Assistant

Job Advertisement

Position Title: Language Service Assistant
Location: Geneva
Country: Switzerland
Deadline Date: Not specified

Job Details

Job Posting Organization:
The job is posted by the United Nations, an international organization founded in 1945, with a mission to promote peace, security" style="border-bottom: 1px dotted #007bff !important;">security, and cooperation among countries. The UN has a diverse workforce of over 44,000 employees and operates in more than 193 countries worldwide, focusing on various global issues including human rights, humanitarian assistance, and sustainable development.

Job Overview:
The Language Service Assistant position is integral to the Office of the Chief, Languages Service, within the Division of Conference Management at the United Nations. The role involves providing comprehensive office management and administrative support to the Chief of Service. The assistant will engage in research related to official UN documents and assist in maintaining the organization of files, both electronically and in hard copy. The position requires a proactive approach to managing office tasks, ensuring that all administrative functions are performed efficiently. The assistant will also be responsible for providing basic technical support for computer-related issues and assisting in the compilation of productivity statistics. This role is crucial for ensuring that the Language Service operates smoothly and effectively, contributing to the overall mission of the UN.

Duties and Responsibilities:
The Language Service Assistant will perform a wide range of duties including: managing office functions and providing administrative support; assisting in research related to UN documents; maintaining and organizing files; providing reference assistance; managing the procurement and distribution of reference materials; ensuring the provision of computer equipment and email services; offering basic technical support; compiling productivity statistics; performing general administrative tasks; assisting in data collection and analysis; updating information materials; and covering for other staff as needed. The assistant will also be expected to carry out additional tasks as assigned by the Chief, demonstrating flexibility and a willingness to support the team in various capacities.

Required Qualifications:
Candidates must possess a high school diploma or equivalent. A strong understanding of general office and administrative support is essential, along with the ability to manage records and documentation effectively. Candidates should demonstrate professionalism, teamwork, and accountability in their work. The role requires a commitment to gender equality and the ability to work collaboratively with colleagues.

Educational Background:
A high school diploma or equivalent is required for this position. Higher educational qualifications may be beneficial but are not mandatory for this role.

Experience:
Candidates should have at least seven years of experience in general office support or a related area. This requirement is reduced to three years for those with a first-level university degree or higher. Experience in data analytics, terminology, and document management is desirable, with at least one year of experience in each area being preferred.

Languages:
Fluency in English or French is required, with knowledge of the other language being essential. Knowledge of another official UN language is considered an asset, enhancing the candidate's profile for this position.

Additional Notes:
This position is subject to local recruitment, meaning applicants must be authorized to work in Switzerland. Selected candidates from outside the duty station will be responsible for their relocation expenses. Local recruits are not eligible for international recruitment benefits. The UN emphasizes the importance of diversity and inclusion in its workforce and is committed to creating a respectful environment for all employees. The recruitment process does not involve any fees, and candidates are encouraged to provide accurate information in their applications.