HR Associate - Recruitment Support Services

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Position Title: HR Associate - Recruitment Support Services
Location: Nairobi
Country: Kenya
Deadline Date: Not specified

Job Details

Job Posting Organization:
The United Nations Office for Project Services (UNOPS) is an operational arm of the United Nations, established to support the successful implementation of peacebuilding, humanitarian, and development projects globally. UNOPS aims to enhance the efficiency, effectiveness, and sustainability of these projects by providing essential services. As a central resource for the UN, it offers sustainable project management, procurement, and infrastructure services to various governments, donors, and UN organizations. The Bangkok Shared Service Centre (BSSC) is a corporate delivery platform that focuses on transactional services, enhancing compliance and operational capacity, and providing global HR shared services related to personnel administration.

Job Overview:
The HR Associate - Recruitment Support Services is based in Nairobi, Kenya, and operates under the direct supervision of the HR Officer - Recruitment Support Services. This role is crucial for administering and implementing HR recruitment support services across the organization. The HR Associate collaborates closely with Programme, Project, and Support Services colleagues to manage UNOPS and partner personnel globally, ensuring consistent service delivery in recruitment processes. The position requires a client-oriented approach, adherence to governing rules and regulations for HR management, and the ability to monitor recruitment plans and KPIs effectively. The HR Associate is responsible for ensuring high-quality work and timely service delivery, particularly in recruitment support to field offices.

Duties and Responsibilities:
The HR Associate's duties include coordinating the recruitment and selection processes from start to finish, which involves creating vacancy announcements, supporting preliminary shortlists, administering written tests, scheduling interviews, conducting reference checks, and preparing offers to candidates. The HR Associate serves as the HR Representative on interview panels, reviews hire packages for completeness, and ensures compliance with recruitment policies. Additionally, the role involves providing guidance on HR systems and processes, advising hiring managers, and supporting the implementation of gender and diversity initiatives. The HR Associate also contributes to HR policy development, organizes training initiatives, and supports knowledge management projects.

Required Qualifications:
The position requires completion of secondary education, with a Bachelor’s degree in Human Resources Management, Business Administration, Public Administration, or equivalent disciplines being desirable. A minimum of six years of relevant experience in HR advisory, recruitment, or HR-generalist services is required, along with experience in office software and web-based management systems. Full knowledge of English is essential, and knowledge of French is highly desirable.

Educational Background:
Candidates must have completed secondary education, with a Bachelor’s degree in a relevant field being preferred. This educational background is essential for understanding the complexities of HR management and recruitment processes.

Experience:
The HR Associate position requires a minimum of six years of relevant experience in an international or national organization, specifically in providing HR advisory, recruitment, or HR-generalist services. Additionally, candidates should have at least one year of experience with computers and office software packages, as well as experience in handling web-based management systems.

Languages:
Full proficiency in English is mandatory for this position, while knowledge of French is considered highly desirable. This language requirement is crucial for effective communication within the diverse UNOPS environment.

Additional Notes:
The contract type for this position is a Local Individual Contractor Agreement (LICA) at level LICA-6, with an open-ended duration subject to organizational requirements, availability of funds, and satisfactory performance. The position is stationed in Nairobi, Kenya, which is designated as a family duty station. UNOPS emphasizes diversity and encourages applications from qualified women and candidates from underrepresented groups. The organization also conducts background checks on all potential personnel, and recruitment is contingent on the results of these checks. Candidates are expected to complete mandatory courses before providing services to UNOPS, and they will not receive compensation for this training.