Administrative and Financial Support

Job Advertisement

Position Title: Administrative and Financial Support
Location: Guatemala City
Country: Guatemala
Deadline Date: Not specified

Job Details

Job Posting Organization:
ONU Mujeres, established to promote gender equality and empower women, operates globally to eliminate discrimination against women and girls. The organization focuses on various priorities, including increasing women's leadership, economic empowerment, and preventing violence against women. It is guided by international agreements such as the Beijing Platform for Action and the Convention on the Elimination of All Forms of Discrimination Against Women. ONU Mujeres collaborates with governments, civil society, and other stakeholders to ensure gender equality is integrated into all levels of development and humanitarian efforts.

Job Overview:
The position of Administrative and Financial Support is crucial for ensuring effective project management and administrative services within ONU Mujeres. The role involves providing timely and efficient administrative, financial, and programmatic support for the implementation of assigned projects and annual work plans. The individual will assist in project registration, budget reviews, fund monitoring, and maintaining institutional platforms for project information. Additionally, the role requires supporting counterparts with guidance and training on programmatic, administrative, and financial processes, as well as preparing periodic financial and programmatic reports. The position demands a proactive approach to managing project documentation and ensuring compliance with administrative protocols.

Duties and Responsibilities:
Key responsibilities include:

• Providing support in managing the project portfolio, ensuring effective administrative and logistical services.
• Offering timely administrative, financial, and programmatic support for project implementation.
• Assisting in project registration, budget reviews, and monitoring available funds.
• Maintaining institutional platforms for project information and reporting.
• Guiding and training counterparts on programmatic and financial processes.
• Preparing and consolidating periodic financial and programmatic reports.
• Supporting procurement plans and facilitating administrative processes for hiring consultants.
• Managing payment requests and budget resources.
• Ensuring proper closure of financial and operational aspects of projects. 1
• Coordinating logistics for meetings and events, and maintaining accurate records of project documentation.

Required Qualifications:
Candidates must possess a minimum of four years of relevant experience in administration and financial management within international cooperation programs. Additionally, at least two years of experience in supporting implementing partners in programs and projects is required. Experience in projects advancing women's human rights is desirable. Proficiency in office software (MS Word, Excel) is essential, along with fluency in Spanish and basic knowledge of English.

Educational Background:
A diversified education level is required, with a minimum of four years of university studies in fields such as Business Administration, Commerce, Human Resources, Finance, Social Sciences, International Relations, or related areas.

Experience:
The position requires a minimum of four years of relevant experience in administration and financial management, with at least two years of experience in supporting implementing partners. Experience in projects related to women's rights is a plus, indicating a strong background in gender issues and human rights advocacy.

Languages:
Fluency in Spanish is mandatory, while basic knowledge of English is considered an asset. Proficiency in additional languages may enhance a candidate's application but is not required.

Additional Notes:
The position is open to nationals or legal residents of Guatemala. Candidates must submit a signed UN Women Personal History Form (P11) and may include optional documents such as identification and academic credentials. Note that only one PDF file can be uploaded for the application. Selected candidates will be required to complete specific training courses within the first two months of employment. ONU Mujeres promotes diversity and inclusion, ensuring a respectful and equitable work environment. The organization adheres to a zero-tolerance policy regarding misconduct and requires thorough background checks for selected candidates.