Project Coordinator

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Position Title: Project Coordinator
Location: Dallas
Country: United States
Deadline Date: N/A

Job Details

Job Posting Organization:
The American Heart Association (AHA) is a leading organization dedicated to fighting heart disease and stroke. Established in 1924, AHA has grown to become a prominent force in health advocacy, education, and research. With a mission to be a relentless force for a world of longer, healthier lives, AHA operates in numerous countries and employs thousands of individuals who are passionate about health equity and improving cardiovascular health. The organization is committed to diversity, equity, and inclusion, ensuring that every individual has access to quality healthcare and the opportunity for a healthy life.

Job Overview:
The Project Coordinator position at the American Heart Association is a full-time role based in the National Center office in Dallas, TX. This position is funded through December 31, 2026, and is integral to the Lifelong Learning and Professional Education Department. The Project Coordinator will be responsible for providing coordination and project management support, ensuring that various educational programs and initiatives are executed effectively. This role requires a proactive approach to managing multiple projects, maintaining communication with program managers, and ensuring that all program activities are documented and organized. The Project Coordinator will also have access to various resources and training opportunities to support their professional development and work-life balance.

Duties and Responsibilities:
The duties and responsibilities of the Project Coordinator include creating and maintaining electronic databases for program activities, coordinating with Program Managers to collect and update information, scheduling meetings, providing agendas, taking notes, and communicating action points. The coordinator will also manage supply stock, coordinate printings and mailings, and handle the packing and shipping of conference materials. Additionally, the role involves initiating purchase orders, checking requisitions in the financial system, paying invoices, and submitting budget transfers. The Project Coordinator will input and follow up on contracts and statements of work in the AHA Legal system and manage file organization using SharePoint. Other duties may be assigned by the Director or other managers as needed.

Required Qualifications:
Candidates for the Project Coordinator position must possess a High School Diploma or equivalent. A minimum of two years of related professional experience in administrative or project management work is required. Proficiency in MS Office applications, including Word, Excel, PowerPoint, and Outlook, is essential. Excellent verbal and written communication skills, along with exceptional customer service abilities, are necessary for success in this role. The ability to prioritize work effectively to balance multiple projects and deadlines is crucial, as well as strong organizational skills and attention to detail.

Educational Background:
While a High School Diploma or equivalent is the minimum educational requirement, a Bachelor’s degree from a four-year college or university is preferred. This educational background will provide candidates with a broader understanding of project management principles and practices, which will be beneficial in fulfilling the responsibilities of the position.

Experience:
The ideal candidate should have at least two years of professional experience related to administrative or project management work. However, candidates with four or more years of relevant experience will be preferred. This experience should demonstrate the ability to manage projects effectively, coordinate activities, and communicate with various stakeholders.

Languages:
While the job description does not specify mandatory languages, proficiency in English is essential for effective communication within the organization. Additional language skills may be considered an asset, particularly in a diverse workplace that values inclusivity and communication with a broad audience.

Additional Notes:
This position is full-time and offers a competitive compensation package that includes a base salary, performance recognition, and a comprehensive benefits program. Benefits include medical, dental, vision, disability, and life insurance, as well as a robust retirement program with employer matching. The AHA also emphasizes work-life harmonization, offering a minimum of 16 days of Paid Time Off (PTO) per year, increasing with seniority, and 12 paid holidays annually. The organization supports professional development through tuition assistance and access to an extensive online university, HeartU, which provides resources for career advancement.