Procurement Contract Administrator

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Position Title: Procurement Contract Administrator
Location: Dallas
Country: United States
Deadline Date: No specific deadline indicated, apply timely.

Job Details

Job Posting Organization:
The American Heart Association (AHA) is a leading organization dedicated to fighting heart disease and stroke, with a mission to be a relentless force for a world of longer, healthier lives. Established over a century ago, the AHA has grown to become a trusted leader in cardiovascular and brain health, operating in numerous countries and employing thousands of individuals. The organization focuses on health equity and aims to ensure that everyone, everywhere has access to the resources they need for a healthier life. The AHA is committed to diversity, equity, and inclusion, and strives to create a workplace culture that reflects these values.

Job Overview:
The Procurement Contract Administrator will play a crucial role in the Procurement Department at the American Heart Association, primarily based at the National Headquarters in Dallas, TX. This position is designed for individuals who are passionate about procurement and contract management, and who thrive in a collaborative environment. The role involves leading procurement contract activities, particularly those that carry moderate to high risk to business units. The administrator will be responsible for reviewing and processing supplier contracts, ensuring compliance with regulations and corporate policies, and serving as a liaison between legal and business teams to resolve contract issues. The position requires a proactive approach to managing supplier relationships and providing exceptional internal customer service to business teams. The hybrid work model allows for flexibility, with in-office attendance required approximately 1-2 days a week.

Duties and Responsibilities:
The Procurement Contract Administrator will have a variety of responsibilities, including but not limited to: leading procurement contract activities, reviewing and processing supplier contract requests, ensuring project scope and services are accurately defined, and aligning contractual terms with regulations and corporate policies. The administrator will act as the primary point of contact for communication with legal and business teams regarding supplier contract issues. They will also lead contract modifications and change orders, provide support to internal teams on procurement policies, and train staff on submitting contract requests. Additionally, the administrator will conduct supplier sourcing, assist project managers in preparing specifications and scopes of work, and maintain high levels of internal customer service. The role may also involve making recommendations to management regarding procurement methods and supplier agreements.

Required Qualifications:
Candidates must possess a Bachelor’s degree in supply chain management, Business Administration, Finance, Material Management, Economics, or a related discipline. A minimum of three years of experience in purchasing services, supplier contract administration, contract development/reviews, project management, and supply management in a corporate environment is required. Knowledge and experience with supplier contract processes are essential, along with the ability to oversee multiple projects and collaborate effectively with internal stakeholders and suppliers. Excellent written and verbal communication skills are necessary, as well as proficiency in MS Office, SharePoint, enterprise financial software (preferably Oracle Fusion), source to procurement software, and contract management software. Familiarity with placing supplier contracts under Government grants is also required.

Educational Background:
The educational background required for this position includes a Bachelor’s degree in a relevant field such as supply chain management, Business Administration, Finance, Material Management, or Economics. This foundational education is critical for understanding the complexities of procurement and contract management within a corporate setting.

Experience:
The ideal candidate should have at least three years of relevant experience in purchasing services and supplier contract administration. This experience should encompass contract development and reviews, project management, and supply management within a corporate environment. The ability to manage multiple projects simultaneously and collaborate with various stakeholders is crucial for success in this role.

Languages:
While the job description does not specify mandatory languages, proficiency in English is essential for effective communication within the organization. Additional language skills may be beneficial but are not explicitly required.

Additional Notes:
This position is full-time and operates in a hybrid work model, requiring in-office attendance approximately 1-2 days per week. The American Heart Association offers a competitive compensation package, including merit increases and incentive programs based on performance. Benefits include medical, dental, vision, disability, and life insurance, as well as a robust retirement program with employer matching. Employees are entitled to a minimum of 16 days of Paid Time Off (PTO) per year, increasing with seniority, and 12 paid holidays annually. The organization also provides tuition assistance for employees seeking to further their education in relation to their current roles or future opportunities within the AHA.