Grants Management Assistant

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Position Title: Grants Management Assistant
Location: Dushanbe
Country: Tajikistan
Deadline Date:

Job Details

Job Posting Organization:
Palladium is a global company dedicated to designing, developing, and delivering positive impacts on the lives and livelihoods of people worldwide. Established to address global challenges, Palladium operates in over 90 countries and employs a diverse workforce of approximately 4,000 individuals from various backgrounds, religions, races, languages, and gender identities. The organization focuses on broadening access to essential services such as health, water, power, and infrastructure, while also building sustainable institutions and market systems.

Job Overview:
The Grants Management Assistant will play a crucial role in supporting the Senior Partnership Specialist in maintaining effective partnerships and collaborative alliances, as well as implementing all grant activities associated with the USAID E4 Activity in Tajikistan. This position is integral to the success of the E4 Activity, which aims to enhance employment opportunities and private sector productivity. The Grants Management Assistant will be responsible for ensuring compliance with grant terms and conditions, tracking project milestones, and facilitating communication between staff and partners. The role requires a proactive approach to managing grant documentation and deadlines, as well as a commitment to supporting the overall objectives of the E4 Activity.

Duties and Responsibilities:
The Grants Management Assistant will be tasked with a variety of responsibilities, including:

• Assisting in the preparation of grant documentation by gathering required documents, forms, and supporting materials.
• Tracking deadlines and ensuring timely submission of all relevant documents.
• Conducting preliminary reviews of reports and attachments to ensure completeness and accuracy.
• Maintaining an organized filing system for all grant-related documents to facilitate easy access and retrieval.
• Tracking and documenting all correspondence related to each grant, including emails, letters, and meeting notes.
• Assisting with tracking indicators and ensuring compliance with grant terms and conditions by monitoring timelines and deliverables.
• Coordinating meetings and communications between staff and partners to ensure alignment and collaboration.
• Assisting in drafting and editing interim and final grant reports as needed.
• Coordinating the grant close-out process, ensuring that all necessary documents are available and archived appropriately. 1
• Preparing records for any potential audits to ensure compliance and transparency.

Required Qualifications:
Candidates must possess at least 2 years of experience working as a grants manager assistant for donor-funded projects. Experience with programs that focus on women, youth, and vulnerable groups is essential. Additionally, candidates should have experience managing multiple activities simultaneously and working effectively within multidisciplinary teams. Strong communication and problem-solving skills are critical, along with a keen attention to detail and organizational abilities. The ability to communicate effectively with a variety of stakeholders is also required.

Educational Background:
While specific educational qualifications are not explicitly stated, a background in fields related to project management, international development, or a similar area would be beneficial for this role. Relevant certifications in grants management or project management may also be advantageous.

Experience:
The position requires a minimum of 2 years of relevant experience in grants management, particularly in the context of donor-funded projects. Candidates should demonstrate a proven track record of managing grant activities and working collaboratively with diverse teams to achieve project objectives.

Languages:
Fluency in English, Russian, and Tajik is mandatory for this position. Proficiency in these languages is essential for effective communication with stakeholders and partners involved in the grant management process. Additional language skills may be considered an asset but are not required.

Additional Notes:
The position is based in Dushanbe, Tajikistan, and is part of the FGI 2.0 Task Order under the USAID E4 Activity. Palladium is committed to equity, diversity, and inclusion, welcoming applications from all sections of society. The organization emphasizes safeguarding and has a rigorous selection process to ensure the protection of individuals and communities. Candidates requiring adjustments or accommodations due to disabilities or other circumstances are encouraged to reach out to the organization for support.