Programme Assistant (Silk Routes and Budapest Process Secretariat)

The Programme Assistant supports the implementation of activities in the Silk Routes Region. S/he carries out tasks in support of project implementation and provides administrative support to project management processes across the projects in the Silk Routes Regional Coordination Office and the Budapest Process Secretariat. The Programme Assistant is responsible for the administrative processes and support functions across multiple projects. S/he organises various project events and meetings being responsible for the management and implementation of the logistical arrangements and follow up. S/he compiles and prepares inputs to meetings, multiple project reports, presentations and communication materials and processes activities in support of recruitment and procurement actions as well as manages contracts with contractors. S/he is responsible for maintaining various projects' filing systems. The Programme Assistant works under the supervision of the Regional Portfolio Manager of the SR RCO and the Project Manager of the Budapest Process Secretariat, ensuring smooth and timely delivery of various projects' activities under the SR RCO work plans and collaboratively with all members of the team in Vienna and in Field Offices. S/he collaborates with project assistant(s), Project Officers and Project Managers for implementation of administrative activities.