Administrative Officer, Grade 14

Job Posting Organization:
The United Nations Relief and Works Agency for Palestine Refugees in the Near East (UNRWA) was established by the United Nations General Assembly in 194

• Its mission is to provide assistance and protection to approximately 5.8 million registered Palestine refugees across Jordan, Lebanon, Syria, the West Bank, and the Gaza Strip. UNRWA aims to help these refugees achieve their full potential in human development while awaiting a just resolution to their situation. The agency operates the largest UN operation in the Middle East, employing over 30,000 staff members and is primarily funded through voluntary contributions from UN member states, regional bodies, and private donations. UNRWA's services include education, healthcare, relief and social services, camp infrastructure improvement, microfinance, and emergency assistance. The organization is dedicated to making a tangible difference in the lives of one of the most vulnerable communities in the world, and it encourages qualified candidates to apply for positions that contribute to this mission.

Job Overview:
The Administrative Officer, Grade 14, is responsible for managing various administrative functions within the UNRWA's Education Programme in the West Bank. This role involves overseeing budget planning and financial control processes, ensuring compliance with internal financial controls, and preparing budget estimates. The incumbent will coordinate with the Human Resources Office on recruitment and staff management activities, administer contracts, and assist staff during onboarding and separation. Additionally, the officer will manage procurement operations, maintain relationships with vendors, and ensure adherence to procurement policies. The role also includes compiling and analyzing statistical data, maintaining comprehensive filing systems, and supervising administrative staff. The Administrative Officer will act as a liaison with external stakeholders, including government officials and UN organizations, and will support the implementation of environmental initiatives within the agency. The position requires a proactive approach to problem-solving and the ability to work collaboratively with various departments to achieve organizational goals.

Duties and Responsibilities:

• Manage budget planning and financial control processes, including preparing operating and project budget estimates, monitoring expenditures, and drafting responses to audit requests.
• Coordinate with the Human Resources Office on recruitment, performance appraisals, and staff contracts.
• Oversee procurement operations, including verifying service contracts and maintaining vendor relationships.
• Support protocol and meeting arrangements with donors and government officials.
• Manage consumable supplies and coordinate maintenance of facilities and vehicles.
• Compile and analyze statistical data, maintain records, and implement filing systems for contracts and agreements.
• Assist in administering fellowships and grants, preparing progress reports, and managing logistical preparations for events.
• Supervise Administrative Assistants, providing guidance and conducting performance evaluations.
• Coordinate office security" style="border-bottom: 1px dotted #007bff !important;">security requirements and ensure safety measures are in place. 1
• Support the development and reporting of 'Greening of the UN' initiatives and maintain relationships with external stakeholders. 1
• Perform additional duties as assigned by the supervisor.

Required Qualifications:
Candidates must possess a first university degree from an accredited institution in business administration, finance, human resources, or a related field. Additionally, candidates should have at least four years of experience in administrative support, procurement, human resources, finance, or related functions, with a minimum of two years in a large international, governmental, or non-profit organization. Proficiency in computer-based financial systems is required, along with excellent drafting skills in both English and Arabic. Strong computer skills, particularly in MS Office applications, are essential, as well as knowledge of protocol norms.

Educational Background:
A first university degree from an accredited educational institution in business administration, finance, human resources, or a related field is required for this position. This educational background is crucial for understanding the complexities of administrative functions and financial management within the UNRWA framework.

Experience:
Candidates should have a minimum of four years of relevant experience in administrative support, procurement, human resources, finance, or related functions. This experience should include at least two years in a large international, governmental, or non-profit organization. Familiarity with computer-based financial systems is essential, and candidates are encouraged to provide details of their current involvement in outside activities, as this information is required during the application process.

Languages:
For this position, proficiency in English and Arabic is mandatory. Candidates must demonstrate a minimum level of proficiency in reading, writing, listening, and speaking in both languages, as per the UN Language Framework. Knowledge of French is considered an asset but is not required.

Additional Notes:
The appointment for this position is limited to the UNRWA - Programme Education - Field Office West Bank/Ramallah. It is a Fixed Term Appointment for one year, including a one-year probation period, with the possibility of extension based on performance and funding availability. The position is classified at Grade 14, with a monthly basic salary of USD 1,490.30, payable in Jordanian Dinar at the UN monthly exchange rate. Additional benefits include a monthly Provident Fund contribution, compulsory medical insurance, 30 days of annual leave, and dependency allowance if applicable. The agency provides sick leave, maternity leave, and paternity leave as part of its benefits package. Only candidates residing in the West Bank or Jerusalem and authorized to work in the duty station are eligible to apply. UNRWA strongly encourages applications from registered Palestine refugees and candidates from underrepresented genders to promote gender parity within the organization.