Project Management Support Associate

Job Posting Organization:
The job posting organization is UNOPS, which stands for the United Nations Office for Project Services. Established to provide project management, procurement, and infrastructure services, UNOPS operates globally, with a focus on sustainable development. The organization has a significant presence in various regions, including Europe and Central Asia, where it collaborates with national governments and other partners to implement projects that align with the Sustainable Development Goals (SDGs). UNOPS is committed to enhancing the effectiveness of development efforts through its expertise in project management and capacity building. The organization employs a diverse workforce and operates in multiple countries, ensuring that its initiatives are tailored to local needs and contexts.

Job Overview:
The Project Management Support Associate plays a crucial role in supporting the effective and timely implementation of project activities. This position involves collaborating closely with project stakeholders to ensure that activities are delivered efficiently and in accordance with the project's results framework and internal processes. The associate will provide substantive support in planning, coordination, and delivery of project activities, which includes assisting in stakeholder engagement, training needs assessments, and the development of capacity-building programs. The role also encompasses budget preparation, procurement processes, and risk identification, ensuring that all project activities align with organizational standards and approved work plans. The associate will be instrumental in facilitating operations and maintaining effective communication among all parties involved in the project.

Duties and Responsibilities:
The duties and responsibilities of the Project Management Support Associate include:

• Planning and Preparation: Supporting senior technical leads in stakeholder engagement and training needs assessments; contributing to budget preparation and procurement processes; assisting in drafting project agreements and amendments; identifying risks and proposing mitigation measures.
• Training and Implementation Support: Coordinating logistics for training sessions, workshops, and meetings; supporting the development of training materials; liaising with service providers and project stakeholders; facilitating internal and external communications to ensure consistent project delivery.
• Monitoring, Reporting, and Compliance: Developing and updating monitoring tools and progress tracking sheets; collecting and archiving documentation related to training and project activities; contributing to the drafting and quality assurance of reports and submissions; ensuring compliance with UNOPS policies and donor requirements.
• Operational and Logistical Support: Coordinating procurement, travel, and inventory management; supporting HR-related project requirements; managing project files and document management systems.
• Knowledge Building and Sharing: Supporting the organization and delivery of training sessions on project management; participating in knowledge-sharing initiatives; conducting research on project management topics and contributing to reports and summaries.

Required Qualifications:
The required qualifications for the Project Management Support Associate position include a secondary school diploma (or equivalent) with at least 6 years of relevant experience, or a bachelor's degree (or equivalent) in any discipline with a minimum of 2 years of relevant experience. Additionally, a globally recognized professional certificate or membership in Project Management is desired. Candidates should demonstrate proficiency in collaboration and productivity tools, such as MS Office and G-Suite, and have relevant experience in project management or related areas. Experience working in multicultural environments or UN system organizations in developing countries is also preferred.

Educational Background:
Candidates must possess at least a secondary school diploma or equivalent, with a preference for those holding a bachelor's degree in any discipline. A globally recognized professional certification in project management is highly desirable, indicating a commitment to the field and a level of expertise that can enhance the candidate's effectiveness in the role.

Experience:
The position requires relevant experience in project management or related fields. Candidates should have demonstrable proficiency in using collaboration and productivity tools, such as MS Office and G-Suite, as well as experience with web-based management systems. Experience in multicultural environments or within UN system organizations, particularly in developing countries, is preferred, as is experience in development or humanitarian contexts.

Languages:
Fluency in Serbian and English is mandatory for this position. Candidates must demonstrate strong communication skills in both languages to effectively engage with stakeholders and contribute to project activities. Proficiency in additional languages may be considered an asset but is not required.

Additional Notes:
The position is classified at the Associate seniority level, with an ICS Level of ICS 0

• The contract type is ICA - LICA - Support - Regular, with an open-ended duration subject to organizational requirements and availability of funds. The posting start date is October 15, 2026, and the application deadline is November 4, 202
• UNOPS emphasizes diversity and equal employment opportunities, encouraging applications from candidates of diverse backgrounds, including women and underrepresented groups. The organization conducts background checks for all final candidates to ensure a safe and respectful workplace.