Technical and Programme Associate

Job Posting Organization:
The International Civil Aviation Organization (ICAO) is a specialized agency of the United Nations, established in 1944, with a mission to promote the safe and orderly development of international civil aviation throughout the world. ICAO works with the 193 member states and global aviation organizations to develop international Standards and Recommended Practices (SARPs) and policies to ensure that civil aviation is safe, secure, and sustainable. The organization operates in multiple countries and has a workforce of over 1,000 employees dedicated to enhancing the safety and efficiency of air transport. ICAO's strategic goals include ensuring that every flight is safe and secure, promoting environmentally sustainable aviation, and facilitating seamless and reliable mobility for all. The organization also emphasizes the importance of economic development in air transport, ensuring that no country is left behind in the global aviation landscape.

Job Overview:
The Technical and Programme Associate position within the Air Transport Bureau (ATB) is crucial for supporting the development and implementation of aviation security" style="border-bottom: 1px dotted #007bff !important;">security standards and practices. The incumbent will be responsible for processing amendments to Annex 17 – Aviation Security, ensuring that all proposed changes are tracked, evaluated, and communicated effectively to member states and relevant committees. This role requires a keen attention to detail and the ability to manage multiple tasks simultaneously, including quality control of ASP publications and guidance materials. The associate will also provide logistical and technical support for ICAO meetings and events, ensuring that all necessary arrangements are made for successful deliberations. The position demands a proactive approach to problem-solving and the ability to work collaboratively with various stakeholders to achieve organizational goals.

Duties and Responsibilities:

• Timely processing of proposed amendments to Annex 17 – Aviation Security, including establishing production workflows, drafting working papers, and managing responses from states and working groups.
• Quality control for ASP publications, involving the review and editing of documents for accuracy and adherence to ICAO standards, as well as overseeing the approval and distribution process.
• Providing assistance and support to ICAO deliberative bodies, including logistical arrangements for meetings and events, and maintaining communication with participants regarding meeting details.
• Coordinating the preparation and distribution of documentation for ICAO deliberative bodies, ensuring all materials are prepared and issued within deadlines.
• Supporting the administrative aspects of the ASP work programme, including monitoring deliverables and conducting research as needed.
• Performing other related duties as assigned, demonstrating flexibility and adaptability in a dynamic work environment.

Required Qualifications:
Essential qualifications include a high school diploma or equivalent, with six years of relevant experience in office automation and contemporary software. Candidates should have experience working in multicultural or international environments, demonstrating the ability to handle sensitive matters with discretion. Desirable qualifications include four years of experience within an international organization or government, particularly with ICAO's functions and procedures. Strong organizational skills and the ability to work under pressure are also essential for this role.

Educational Background:
The position requires a high school diploma or equivalent as a minimum educational qualification. Additional certifications or training in relevant fields such as international relations, public administration, or aviation security may be advantageous but are not mandatory.

Experience:
Candidates must possess a minimum of six years of relevant professional experience, with a strong preference for those who have worked in international or governmental organizations. Experience in roles with increasing levels of responsibility is desirable, particularly in areas related to aviation security and compliance with international standards.

Languages:
Fluency in English, including reading, writing, and speaking, is essential for this position. Knowledge of additional languages such as Arabic, Chinese, French, Russian, or Spanish is considered an asset and may enhance a candidate's application.

Additional Notes:
This position is locally recruited and restricted to Canadian citizens, permanent residents, and applicants with a valid work permit. The contract is fixed-term for an initial period of three years, with the first year serving as a probationary period for external candidates. ICAO staff members are expected to adhere to the Standards of Conduct for the International Civil Service and may be assigned to various activities within the organization. The position offers a competitive salary of CAD 52,450 per annum, along with a comprehensive benefits package in line with the International Civil Service Commission policies.