Consultant – Museum, Events and Outreach Programme Coordinator

Job Posting Organization:
The International Civil Aviation Organization (ICAO) is a specialized agency of the United Nations that was established to set international Standards and Recommended Practices (SARPs) for aviation safety, air navigation, security" style="border-bottom: 1px dotted #007bff !important;">security, and environmental protection. ICAO is a knowledge-based organization that focuses on developing intellectual property and operates in multiple countries around the world. The organization is committed to enhancing global aviation safety and efficiency through its various programs and initiatives. The Revenue and Product Management (RPM) Section, which is part of the Capacity Development and Implementation (CDI) Bureau, is specifically focused on revenue-generating activities that include events, training, publications, periodicals, databases, websites, and printing. These activities are designed to support ICAO's Strategic Objectives and related Programme Support. Through its museum, exhibitions, and educational activities, ICAO aims to connect visitors with the history of aviation, its contributions to society, and the opportunities that lie ahead.

Job Overview:
The Consultant – Museum, Events and Outreach Programme Coordinator will play a crucial role in bringing the experiences of aviation to life through various museum and exhibition coordination tasks. This position combines responsibilities related to educational visits, events, and the rental of ICAO's conference facilities in Montreal. The consultant will have the opportunity to collaborate with aviation specialists, industry partners, educators, and young people, contributing to the museum's evolution as a space for learning, dialogue, and engagement. The role is situated within the Revenue and Product Management Section of the CDI Bureau, which integrates aviation training, the Next Generation of Aviation Professionals programme, and capabilities in events, marketing, and digital content. The consultant will report to the Chief of the RPM Section and will work closely with colleagues across these areas to deliver engaging and well-organized activities.

Duties and Responsibilities:
The consultant will be responsible for a variety of functions, including coordinating museum operations and exhibitions to ensure a welcoming visitor experience. This involves planning museum schedules, managing visitor bookings, and overseeing day-to-day activities. The consultant will also coordinate the upkeep and updates of the Airbus-sponsored Safety Exhibition, working with Airbus, ICAO specialists, and service providers. Additionally, the consultant will develop engaging museum programming, including a programming calendar of broadcasts, podcasts, webinars, and events, while also supporting school visits and youth engagement initiatives. The role will require the consultant to prepare rental estimates and coordinate client requirements for facilities rentals, as well as build practical tools and records to ensure the smooth continuation of museum activities. Other related duties may include providing administrative and logistical support for various museum, events, outreach, and rental activities as assigned by the reporting officer.

Required Qualifications:
Candidates must possess a first-level university degree or equivalent in fields such as Event Management, Project Management, Business Administration, Museum Studies, Communications, International Relations, Aviation Management, Education, or a related field. Alternatively, a college diploma (DEC) combined with an additional six years of relevant professional experience may be accepted in lieu of the degree. Additional coursework or certification in event, exhibition, or programme coordination, visitor engagement, or project management is desirable. Candidates should have a minimum of six years of progressively responsible experience in event, exhibition, or programme coordination, including operational planning and delivery, as well as experience in coordinating visitor engagement activities and working with internal teams and external partners.

Educational Background:
The educational background required for this position includes a first-level university degree or equivalent in relevant fields such as Event Management, Project Management, Business Administration, Museum Studies, Communications, International Relations, Aviation Management, Education, or a related field. A college diploma (DEC) combined with six years of relevant professional experience may also be accepted. Additional coursework or certification in event coordination, visitor engagement, or project management is considered an asset.

Experience:
Candidates should have a minimum of six years of progressively responsible experience in event, exhibition, or programme coordination, which includes operational planning and delivery. Experience in coordinating visitor engagement activities and working with internal teams, external partners, and service providers is essential. Candidates should also have experience in preparing schedules, procedures, and reports, as well as managing multiple activities and deadlines in a multicultural environment. Familiarity with basic financial and performance tracking is also required.

Languages:
Fluent reading, writing, and speaking abilities in English are essential for this position. A working knowledge of any other language of the Organization, such as Arabic, Chinese, French, Russian, or Spanish, is considered desirable.

Additional Notes:
The consultancy will be conducted for a defined period specified in the contract, with an approved workplan and measurable deliverables. Extensions are subject to satisfactory performance, funding availability, and ICAO rules. The consultancy does not include paid vacation or holiday days, insurance, or pension benefits. Consultants will not be compensated for vacation days, sick days, or national holidays. Remuneration will be determined according to ICAO Band B consultancy rates, which range from CAD 248 to CAD 392 per day. The consultant is expected to work full-time on-site at ICAO Headquarters in Montreal, five days a week, with occasional evening and weekend work required for approved museum, outreach, and event activities. Interested candidates must complete an online application and provide examples of relevant experience.