Aviation Security Programme Assistant

Job Posting Organization:
The job posting organization is the International Civil Aviation Organization (ICAO), which is a specialized agency of the United Nations. ICAO was established in 1944 and is headquartered in Montreal, Canada. The organization is dedicated to promoting the safe and orderly development of international civil aviation throughout the world. ICAO has a mission to ensure that every flight is safe and secure, that aviation is environmentally sustainable, and that it delivers seamless, accessible, and reliable mobility for all. The organization operates in over 190 countries and employs a diverse workforce of professionals committed to enhancing global aviation standards and practices.

Job Overview:
The Aviation security" style="border-bottom: 1px dotted #007bff !important;">Security Programme Assistant will play a crucial role in supporting the Aviation Security Policy Section within the Air Transport Bureau of ICAO. This position involves providing administrative and clerical support to ensure the smooth functioning of the ASP Section. The incumbent will be responsible for managing both physical and electronic files, preparing and proofreading various documents, and responding to routine queries. Additionally, the assistant will update conference and panel meeting websites, assist in the preparation of meeting documentation, and provide administrative support for travel and mission-related processes. The role requires a proactive approach to ensure that all administrative tasks are completed efficiently and effectively, contributing to the overall goals of the ASP Section.

Duties and Responsibilities:
The duties and responsibilities of the Aviation Security Programme Assistant include:

• Providing administrative and clerical support to the ASP Section, including managing files, preparing documents, and responding to queries.
• Updating conference and panel meeting websites and maintaining operational spreadsheets.
• Assisting ASP staff with administrative procedures and coordinating meetings and appointments.
• Supporting meeting preparations by ensuring timely production of documentation and coordinating logistical requirements.
• Contributing to the daily functioning of the ASP Section by managing electronic inboxes and tracking staff leave.
• Performing other related duties as assigned, demonstrating flexibility and adaptability in a dynamic work environment.

Required Qualifications:
The required qualifications for the Aviation Security Programme Assistant position include a high school diploma or equivalent. Additionally, candidates should have a minimum of four years of experience in administrative support within a public or private organization. Proficiency in using MS Office and experience in preparing official correspondence are essential. Candidates should also possess strong organizational skills and the ability to manage multiple tasks effectively.

Educational Background:
The educational background required for this position is a high school diploma or equivalent. Desirable qualifications include additional training or certification in general office administration, public or business administration, or a related field. This educational foundation will support the candidate's ability to perform the administrative tasks required in this role.

Experience:
Candidates must have a minimum of four years of professional experience in administrative support roles. This experience should be within a public or private organization, demonstrating the ability to handle administrative tasks efficiently. Familiarity with office automation techniques and record maintenance is also required, along with experience in preparing official correspondence.

Languages:
Fluent reading, writing, and speaking abilities in English are mandatory for this position. Additionally, a working knowledge of any other language of the Organization, such as Arabic, Chinese, French, Russian, or Spanish, is desirable. This multilingual capability will enhance communication within the diverse environment of ICAO.

Additional Notes:
This position is locally recruited and is restricted to Canadian citizens, permanent residents of Canada, and applicants with a valid work permit. The contract is fixed-term for an initial period of three years, with the first year being probationary for external candidates. ICAO staff members are expected to conduct themselves in a manner befitting their status as international civil servants, adhering to the Standards of Conduct for the International Civil Service. The position offers an attractive benefits package in accordance with the policies of the International Civil Service Commission (ICSC). The net base salary for this position is CAD $43,976 per annum at the G-4 level.