Staff Assistant (Disaster and Emergency) / Security Access Control

Job Posting Organization:
The job is posted by the Headquarters Allied Joint Force Command Naples (HQ JFC Naples), which is a key NATO command responsible for ensuring the readiness and operational capability of allied forces in the region. The organization focuses on joint military operations and cooperation among NATO member states. It plays a crucial role in disaster response and emergency management, ensuring that all member nations can effectively collaborate during crises. The command is situated in Italy and has a significant presence in the region, contributing to both national and international security" style="border-bottom: 1px dotted #007bff !important;">security efforts.

Job Overview:
The Staff Assistant (Disaster and Emergency) / Security Access Control position is designed to provide essential administrative and operational support in the areas of disaster management and security access control. The role is pivotal in maintaining the effectiveness of the Disaster & Emergency Action Plan (DEAP) and ensuring that all emergency response activities are well-coordinated and executed. The incumbent will be responsible for preparing and distributing situation reports, maintaining operational documentation, and supporting incident management activities. This position requires a proactive approach to emergency planning and the ability to work under pressure, ensuring that all protocols are followed and that the organization is prepared for any incidents that may arise. The role also involves liaising with various stakeholders, including internal teams and external partners, to facilitate effective communication and coordination during emergencies.

Duties and Responsibilities:
The duties and responsibilities of the Staff Assistant include maintaining and supporting the implementation of the Disaster & Emergency Action Plan (DEAP), serving as a primary administrative and operational support point for incident management, and preparing situation reports and after-action reports. The incumbent will coordinate logistics for emergency training, ensure readiness of emergency supplies, and support communications during incidents. Additional responsibilities include maintaining databases related to emergency plans, overseeing access control procedures, and providing guidance and training on security protocols. The role may also involve acting as a technical expert in working groups related to physical security and access control, as well as performing project management functions for system upgrades and technological advancements.

Required Qualifications:
Candidates must possess formal education at the secondary school level with additional vocational training in security management, IT systems, or administration, along with six years of relevant experience. Alternatively, a Bachelor’s degree in Emergency Management, Public Administration, Security Studies, Logistics, or a related discipline with three years of relevant experience is acceptable. Basic First Aid/CPR training and incident command foundation knowledge are essential. Candidates should also have a minimum of three years of progressive experience in emergency management, civil protection, or security services, demonstrating administrative competence and effective communication skills.

Educational Background:
The educational background required for this position includes a secondary school diploma with vocational training in relevant fields or a Bachelor’s degree in a related discipline. Advanced certifications in emergency management, fire safety, or project management qualifications are desirable. Additional training in areas such as fire safety awareness and emergency planning is also beneficial.

Experience:
A minimum of three years of progressive experience in emergency management, civil protection, or security services is required. Candidates should have demonstrable experience in incident response, emergency planning, and coordinating multi-agency activities. Experience in security administration and access control is also essential, along with proficiency in Microsoft Office and access control software.

Languages:
Mandatory language skills include Italian at NATO SLP Level 3333 (Professional) and English at NATO SLP Level 2222 (Professional). Knowledge of additional languages may be considered an asset but is not required.

Additional Notes:
This position is a full-time role with an indefinite duration contract. The basic gross monthly salary is €3,164.00, which is subject to national taxation. The role does not have permanent supervisory responsibilities but may require the incumbent to act on delegated responsibilities and to deputize for senior staff during their absence. The position is based in Giugliano in Campania, Italy, and involves working closely with various stakeholders to ensure effective emergency management and security access control.