Administrative and Procurement Associate

Job Posting Organization:
The United Nations Population Fund (UNFPA) is the lead United Nations agency focused on delivering a world where every pregnancy is intended, every childbirth is safe, and every young person's potential is fulfilled. Established in 1969, UNFPA operates in over 150 countries and territories, employing thousands of staff dedicated to advancing reproductive health and rights. The organization is committed to achieving the Sustainable Development Goals by 2030, particularly in areas related to family planning, maternal health, gender-based violence, and demographic change. UNFPA's mission is to ensure that every individual has access to the necessary resources and support to make informed choices about their reproductive health and well-being. The organization emphasizes the importance of human rights and ethical standards in its operations, striving to create a diverse and inclusive workplace that reflects the communities it serves.

Job Overview:
The Administrative and Procurement Associate position is situated within the UNFPA Eastern Europe and Central Asia Regional Office (EECARO) in Istanbul. This role is integral to the operations team and reports directly to the Regional International Operations Manager (RIOM). The incumbent is expected to adopt a client-oriented and results-focused approach, interpreting rules, procedures, and guidelines while providing essential support and guidance to the region. The role involves developing and implementing operational initiatives aimed at enhancing efficiency and effectiveness within the region. The Administrative and Procurement Associate will also provide expert guidance on procurement and administrative policies, ensuring compliance and high-quality service delivery across the Regional and Country Offices. This position is pivotal in contributing to the overall strategic direction of UNFPA, ensuring that operational processes align with the organization's mission and objectives.

Duties and Responsibilities:
The duties and responsibilities of the Administrative and Procurement Associate include:

• Assisting the RIOM in developing and implementing regional operational strategies aimed at achieving cost efficiencies and operational excellence.
• Analyzing operational data to inform decision-making and proposing models for shared processes across the region.
• Leading initiatives to build regional capacity and ensure compliance with procurement and administrative policies.
• Acting as a resource for addressing audit recommendations related to procurement and administration.
• Coordinating procurement processes from requirement definition to contract closure, including leading procurement planning discussions and facilitating solicitation processes.
• Drafting contracts and ensuring necessary clearances are obtained for solicitations over $100,00
• Managing vendor relationships and conducting evaluations to ensure compliance with procurement policies.
• Coordinating hiring processes for Individual Consultants, Interns, and Volunteers, ensuring compliance with UNFPA policies.
• Providing logistical support and managing vehicle operations in accordance with UNFPA policy. 1
• Developing and updating standard operating procedures and reports to enhance operational efficiency.

Required Qualifications:
The position requires a completed Secondary Level Education as a minimum, with a first-level university degree in Procurement, Supply Chain Management, Business Administration, or a related field being desirable. Candidates must possess a minimum of seven years of relevant experience in administration, procurement, and logistics, with a proven track record in managing procurement and administrative functions within development organizations. Expert knowledge of public sector supply chain management and UN policies is essential, along with proficiency in Microsoft Office applications and experience with ERP systems. Strong analytical skills and the ability to communicate effectively in writing are also required.

Educational Background:
Candidates must have completed Secondary Level Education, with a first-level university degree in a relevant field such as Procurement, Supply Chain Management, or Business Administration being highly desirable. This educational background is crucial for understanding the complexities of procurement and administrative processes within the UN framework.

Experience:
A minimum of seven years of relevant experience in administration, procurement, and logistics is required. Candidates should have a proven track record in managing and implementing procurement and administrative functions in development organizations, either at the national or international level. Experience working with UN organizations is preferred, as is familiarity with policies and procedures related to supply chain management and affiliate workforce management.

Languages:
Fluency in English and Turkish is mandatory for this position. Proficiency in additional languages may be considered an asset, enhancing communication within the diverse operational environment of UNFPA.

Additional Notes:
This position offers an attractive remuneration package, including a competitive net salary, health insurance, and other benefits. UNFPA promotes a work environment that values gender equality, diversity, and integrity, encouraging applications from women and underrepresented groups. The organization is committed to ensuring gender parity and provides reasonable accommodations for applicants with disabilities. The selection process may involve background checks, medical clearance, and other administrative requirements. UNFPA does not charge any fees during the application or recruitment process.