Programme Management Assistant

Job Posting Organization:
The United Nations Human Settlements Programme (UN-Habitat) was established by the UN General Assembly to promote socially and environmentally sustainable towns and cities. It serves as the focal point for all urbanization and human settlement matters within the UN system. UN-Habitat collaborates with various partners to build inclusive, safe, resilient, and sustainable cities and communities, advocating for urbanization as a transformative force that reduces inequality, discrimination, and poverty. The organization operates globally, with a mission to enhance the quality of life in urban areas through effective management and planning.

Job Overview:
The Programme Management Assistant position is a fixed-term role located within the Human Resources Management Section of the Corporate Management Division (CMD) at UN-Habitat. The individual in this role will report directly to the Programme Management Officer and will be responsible for supporting the planning, coordination, and implementation of HR programme activities within a complex HR operation. The assistant will engage in research, data analysis, and the preparation of reports related to workforce statistics and staffing trends. This position requires collaboration with various programme/project managers and organizational units to ensure the effective execution of HR-related tasks and compliance with UN regulations. The Programme Management Assistant will also assist in the management of non-staff personnel and contribute to the monitoring and evaluation of HR activities, ensuring that all documentation is submitted timely and accurately.

Duties and Responsibilities:
The Programme Management Assistant will have a diverse set of responsibilities, including but not limited to: assisting in the planning and coordination of HR programme activities, compiling and analyzing HR-related data, monitoring the status of proposals, managing non-staff personnel contracts, tracking implementation progress and expenditures, preparing periodic reports, collaborating with programme/project managers, drafting programme/project summaries, maintaining internal databases, and supporting recruitment processes. The assistant will also be responsible for preparing visualizations and updating informational materials, as well as performing other related duties as assigned by the Programme Management Officer.

Required Qualifications:
Candidates must possess a high school diploma or equivalent, with supplementary training in administration, project management, or a related field being desirable. A minimum of seven years of work experience in human resources, programme/project administration, or related areas is required, including at least three years of experience supporting non-staff recruitment and administration. Candidates with a first-level university degree may have the minimum experience requirement reduced by two years. Experience in preparing HR/workforce reports and familiarity with Enterprise Resource Planning (ERP) systems such as Umoja or SAP is essential. Knowledge of human resources policies and procedures within the UN system is desirable, along with experience in data analytics or related fields.

Educational Background:
The educational background required for this position includes the completion of a high school diploma or equivalent. Additional training in administration, project management, or other relevant fields is considered an asset and may enhance a candidate's application.

Experience:
The position requires a minimum of seven years of relevant work experience in human resources, programme/project administration, or administrative services. This includes at least three years of experience specifically in supporting non-staff recruitment and administration. Candidates with a first-level university degree may have the minimum experience requirement reduced by two years. Experience in preparing HR reports and working with ERP systems is also necessary, along with a background in applying human resources policies and procedures in an international context.

Languages:
English is the required working language for this position, with a minimum proficiency level of UN Level II in reading, writing, listening, and speaking. French is also recognized as a working language of the United Nations, and proficiency in French may be considered an asset for candidates applying for this role.

Additional Notes:
This position is a fixed-term limited appointment for an initial period of one year, with the possibility of extension based on funding availability. The recruitment is subject to local recruitment rules, meaning that candidates must be residents of Kenya or within commuting distance of the office. The United Nations is committed to achieving gender balance and encourages female candidates to apply. The organization emphasizes the importance of diversity and inclusion in its workforce and provides reasonable accommodations for applicants with disabilities upon request.