Programme Associate G6

Job Posting Organization:
The United Nations Population Fund (UNFPA) is the United Nations agency responsible for reproductive health and population issues. Established in 1969, UNFPA aims to ensure that every pregnancy is wanted, every childbirth is safe, and every young person's potential is fulfilled. The organization operates in over 150 countries, with a mission to promote the right of every woman, man, and child to enjoy a life of health and equal opportunity. UNFPA's strategic plan for 2026-2029 focuses on transformative results such as ending preventable maternal deaths, unmet needs for family planning, and gender-based violence. UNFPA is committed to ethical standards and seeks staff who embody these values, ensuring transparency and excellence in program outcomes.

Job Overview:
The Programme Associate is responsible for the operational management of projects and programs, supporting program officers with administrative and logistical tasks. This role involves managing work plans and equipment, documentation, and administrative tasks. The associate will maintain a network of information sharing with key stakeholders in sexual and reproductive health and rights to guide UNFPA interventions. Reporting to the Deputy Representative and directly to the Population & Development Program Officer and the Adolescents & Youth Program Officer, the associate plays a crucial role in supporting planning, partnerships, effective project management, and monitoring and evaluation. The position is vital in the context of UNFPA's 9th Country Program, which aims to assist the Ivorian government in achieving results related to universal access to sexual and reproductive health services, eliminating gender-based violence, and integrating population dynamics into national planning and budgeting documents.

Duties and Responsibilities:
The Programme Associate will be responsible for the following duties: A- Administrative Management of Projects/Programs: Support the review of quarterly work plans for projects and programs, proposing corrective actions, including re-phasing of activities based on follow-up visits. Act as a focal point for disseminating project information within the office. Prepare routine and substantive correspondence related to project management for approval. Assist in the registration of projects and processing requisitions in Atlas, ensuring compliance with procedures and work plans. Take initiative in organizing and following up on travel/mission arrangements for staff, partners, and consultants, as well as organizing workshops, seminars, meetings, and reviews. Support program study and evaluation work. Maintain data and information records for policy, program, and project development. Assist in compiling relevant statistics and publications. Maintain an internal and external information exchange system with project managers and partners. Prepare substantive topics for thematic/technical meetings with supervisors, ensuring documentation is complete and distributed on time. Participate in program coordination meetings and contribute to the production of reports from these meetings. Maintain and update the program partner registry and contact points. B- Other Tasks: Execute any other tasks assigned by UNFPA management as part of the office's operations.

Required Qualifications:
Candidates must possess a minimum of a diploma in Secretarial/Administration (Bac + 2 years minimum), such as BTS, DUT, or an equivalent qualification. Knowledge and experience required include at least 6 years of experience in project/program management assistance, proficiency in common office software applications (Word, Excel, PowerPoint), and the ability to perform logistical management tasks. Experience with UN agencies is preferred.

Educational Background:
The educational background required for this position includes a diploma in Secretarial/Administration, with a minimum of two years of higher education (Bac + 2 years). Candidates should have qualifications such as BTS, DUT, or equivalent degrees that demonstrate their capability in administrative and secretarial functions.

Experience:
The position requires a minimum of 6 years of experience in project or program management assistance. Candidates should have a proven track record of supporting project management processes and demonstrating effective organizational skills in a professional setting. Experience working with UN agencies is considered an asset, as it indicates familiarity with international standards and practices.

Languages:
Fluency in French (oral and written) is mandatory, while knowledge of English as a working language is also required. Proficiency in additional languages may be considered an advantage, enhancing communication with diverse stakeholders.

Additional Notes:
This position offers an attractive remuneration package, including a competitive net salary, health insurance, and other applicable benefits. UNFPA promotes a work environment that reflects values of gender equality, diversity, integrity, and a healthy work-life balance. The organization encourages applications from women, LGBTQIA+ individuals, minority ethnic groups, indigenous populations, persons with disabilities, and other underrepresented groups. Reasonable accommodations may be provided for applicants with disabilities upon request to support their participation in the recruitment process. UNFPA is committed to equal opportunities in appointment, training, compensation, and selection for all, regardless of personal characteristics and dimensions of diversity. The selection process may involve background checks, medical clearance, and other administrative requirements. UNFPA does not charge any fees in connection with the application or recruitment process.