Finance & HR Admin Assistant

Job Posting Organization:
Relief International is an international non-profit organization dedicated to partnering with communities affected by conflict, climate change, and disasters to save lives, build resilience, and promote long-term health and well-being. Established in 1990, Relief International operates in 16 countries, including some of the most fragile regions such as Afghanistan, Iran, Iraq, Jordan, Lebanon, Myanmar, Pakistan, Philippines, South Sudan, Sudan, Syria, Turkey, Yemen, and the Occupied Palestinian Territories (OPT). The organization focuses on providing essential services in Health and Nutrition, WASH (Water, Sanitation, and Hygiene), Education, and Livelihoods, aiming to create a foundation for community resilience through evidence-based, conflict-sensitive, and climate-smart programming. Relief International has been active in Yemen since 2010, delivering humanitarian aid and various services to vulnerable populations, including internally displaced persons, returnees, and host communities, while also addressing reproductive health, protection, and gender-based violence.

Job Overview:
The Finance & HR Admin Assistant will work under the supervision of the coordinator" style="border-bottom: 1px dotted #007bff !important;">Finance Coordinator, dedicating their time to maintaining accurate financial records and providing administrative, finance, and human resources support. This role is crucial for ensuring efficient office operations, compliance with organizational policies, and effective coordination of HR processes such as recruitment, personnel administration, payroll support, and employee records management. The position requires a significant degree of autonomy and complexity, as the assistant will act as a focal point for area financial functions, necessitating independent decision-making and control over task execution. The role involves solving routine financial problems, analyzing straightforward financial issues, and preparing inter-company transactions, all while adhering to established procedures and guidelines.

Duties and Responsibilities:
The Finance & HR Admin Assistant will support day-to-day operations by providing financial accounting services, including managing accounts payable, reconciling inputs, and verifying the accuracy of all transactions entered into the accounting system (NetSuite). Responsibilities include processing payments, managing bank transactions, overseeing petty cash, and conducting monthly reconciliations. The assistant will accurately enter financial transactions into NetSuite, ensuring all transactions are supported by complete and valid documentation in accordance with RI’s accounting policies. They will verify transaction details, assist with month-end and year-end closing activities, support internal and external audits, maintain employee records, and assist with recruitment and onboarding processes. Additionally, the assistant will handle payroll-related documentation, staff benefits, leave tracking, and end-of-service settlements, while also supporting office administration and coordinating with banks, suppliers, and internal departments to ensure smooth operations.

Required Qualifications:
Candidates must possess a Bachelor’s degree in finance or accounting and have at least 2 years of experience in accounting or finance, preferably within an INGO, NGO, or audit environment. Essential skills include the ability to administer budgets, manage finance functions, and demonstrate strong analytical, communication, and interpersonal skills. The candidate should be able to work under high-stress conditions, possess advanced Excel skills, and have the ability to train and educate others. Familiarity with business principles and practices is also required.

Educational Background:
A Bachelor’s degree in finance or accounting is mandatory for this position. This educational background provides the foundational knowledge necessary for managing financial records and understanding accounting principles, which are critical for the role of Finance & HR Admin Assistant.

Experience:
The position requires a minimum of 2 years of experience in accounting or finance, ideally within an INGO, NGO, or audit context. This experience is essential for understanding the complexities of financial management in a humanitarian setting and for effectively supporting the finance and HR functions of the organization.

Languages:
While the job description does not specify mandatory languages, proficiency in English is typically essential for communication within international organizations. Knowledge of Arabic may be beneficial, given the location in Yemen and the local context, enhancing the ability to interact with local stakeholders and communities.

Additional Notes:
The position is likely to be full-time, with specific working hours that may require flexibility depending on the needs of the organization. The role may involve working under challenging conditions typical of humanitarian settings, and candidates should be prepared for the demands of such an environment. Compensation and benefits details are not provided in the job description, but typically include standard benefits associated with international non-profit organizations.