Finance & Admin Assistant

Job Posting Organization:
Relief International (RI) is an international non-profit organization dedicated to partnering with communities affected by conflict, climate change, and disasters. Established to save lives, build resilience, and promote long-term health and well-being, RI operates in 16 countries, including some of the most fragile regions such as Afghanistan, Iraq, Syria, and Yemen. The organization focuses on providing essential services in Health and Nutrition, WASH (Water, Sanitation, and Hygiene), Education, and Livelihoods, aiming to create a foundation for community resilience through evidence-based and conflict-sensitive programming. RI has been active in Yemen since 2010, delivering humanitarian aid and various services to vulnerable populations, including internally displaced persons and host communities.

Job Overview:
The Finance & Admin Assistant will work under the supervision of the coordinator" style="border-bottom: 1px dotted #007bff !important;">Finance Coordinator, dedicating their time to maintaining accurate financial records and providing administrative, finance, and human resources support. This role is crucial for ensuring efficient office operations, compliance with organizational policies, and effective coordination of HR processes. The assistant will be responsible for managing financial transactions, supporting payment processing, maintaining financial documentation, and assisting in payroll and recruitment processes. The position requires a blend of autonomy and complexity, as the assistant will need to make independent decisions while analyzing financial issues and preparing reports. The role is integral to the smooth functioning of the organization, requiring problem-solving skills and adherence to established policies.

Duties and Responsibilities:
The Finance & Admin Assistant will have a comprehensive set of responsibilities, including: recording financial transactions and maintaining accurate accounting records; supporting payment processing, bank transactions, and petty cash management; conducting monthly reconciliations; maintaining financial documentation and filing systems for audits; archiving both hard-copy and electronic records; assisting in preparing monthly financial reports; maintaining employee records and supporting recruitment and onboarding processes; assisting with payroll documentation and staff benefits; supporting office administration and logistics; coordinating with banks and suppliers; ensuring compliance with organizational policies; and performing any other duties assigned by the supervisor to support the organization's operations.

Required Qualifications:
Candidates must possess a Bachelor’s degree in finance or accounting, along with a minimum of 2 years of experience in accounting or finance, preferably within an INGO/NGO or audit context. Essential skills include the ability to manage budgets, strong analytical and communication skills, and proficiency in advanced Excel. Candidates should also demonstrate the ability to work under stress, possess writing and drafting skills, and have a familiarity with business principles and practices. Desirable attributes include excellent verbal and written communication skills, independence, flexibility, problem-solving abilities, planning and organizational skills, attention to detail, and a willingness to learn and grow. Previous experience with RI operations in Yemen is also a plus.

Educational Background:
A Bachelor’s degree in finance or accounting is required for this position. This educational background provides the foundational knowledge necessary for managing financial records and understanding accounting principles, which are critical for the role of Finance & Admin Assistant.

Experience:
The position requires at least 2 years of relevant experience in accounting or finance, ideally within the context of an INGO or NGO. This experience should include familiarity with financial management, budgeting, and compliance with organizational policies and donor requirements. Candidates should also have experience in administrative support and human resources processes, which are essential for the effective execution of the role.

Languages:
While the job description does not specify mandatory languages, proficiency in English is likely essential given the international context of the organization. Knowledge of Arabic may also be beneficial, particularly for communication within the local context and with community members.

Additional Notes:
The position is likely full-time, and while specific details regarding contract duration and compensation are not provided, candidates should be prepared for a role that may involve working under challenging conditions typical of humanitarian settings. The organization values integrity, adaptability, collaboration, inclusivity, and sustainability, and candidates should align with these values.