Supply Chain and Operations Assistant

Job Posting Organization:
Relief International (RI) is an international non-profit organization dedicated to partnering with communities affected by conflict, climate change, and disasters. Established to save lives, build resilience, and promote long-term health and wellbeing, RI employs over 7,000 staff and local volunteers across 15 countries in Africa, Asia, and the Middle East. Their programming focuses on Health and Nutrition, WASH (Water, Sanitation, and Hygiene), Education, and Livelihoods, aiming to create a foundation for community resilience. RI operates as an alliance of four organizations—Relief International, Inc., Relief International-France, Relief International-UK, and Relief International-Europe—under a unified leadership team and a shared mission. In the Occupied Palestinian Territory (OPT), RI has been operational since 2007, reactivating its efforts at the end of 2023 to address the evolving situation in Gaza and the West Bank through direct implementation and partnerships. Their programming in OPT aligns with RI's global strategy, emphasizing Health while integrating WASH, Protection, Education, and Livelihoods into their approach, which is characterized by a dynamic context requiring a focus on nexus programming that combines humanitarian service delivery with systems strengthening and long-term initiatives.

Job Overview:
The Supply Chain and Operations Assistant will play a crucial role in supporting procurement and infrastructure management for Relief International's operations in the Gaza Strip. This position involves ensuring compliance with RI and donor policies while facilitating the procurement process. The assistant will be responsible for preparing necessary documentation for purchases, managing supplier payments, and conducting physical inventories. The role requires close collaboration with the Supply Chain Officer and other departments to ensure the smooth functioning of operations. The assistant will also be involved in monitoring equipment and facilities, assisting in fleet management, and supporting security" style="border-bottom: 1px dotted #007bff !important;">security operations by providing relevant information and conducting headcounts when necessary. This position is vital for maintaining the integrity and efficiency of the supply chain operations in a challenging environment.

Duties and Responsibilities:

• Support purchases of the base: Prepare all necessary documents for the purchase file, ensuring they are approved and signed by authorized personnel. Purchase items according to requester specifications while adhering to RI and donor procurement rules. Control invoices for accuracy in prices and quantities received, ensuring quality and timely delivery. Maintain updated procurement trackers and vendor lists, and assist the Supply Officer with supplier assessments and evaluations.
• Follow-up of suppliers’ payments: Manage supplier payments in coordination with the cashier, ensuring compliance with supply chain and finance procedures. Transfer approved invoices and required procurement documents to the finance department for supplier payments.
• Other Supply Chain and cross-cutting activities: Conduct physical inventories of stock and assets, monitor the condition of buildings and equipment, initiate small repairs, and manage fuel stock for generators. Assist the Supply Chain Officer in fleet management, prepare monthly fleet reports, and check logbooks and fuel consumption. Report any security-related information or noncompliance to the Security Officer and support them in gathering contextual and security information about Gaza. Assist in headcounts and critical communications as needed, and fulfill any other tasks assigned by the line manager within the Supply Chain department.

Required Qualifications:
The ideal candidate should possess proven experience in administrative and logistics roles, demonstrating the ability to work efficiently in a fast-paced environment while managing multiple tasks. Fluency in both Arabic and English is required to facilitate communication and documentation. Candidates should have a basic understanding of mechanics to perform small repairs in emergencies, such as changing a wheel or battery. Proficiency in MS Office applications is essential for managing documentation and reports effectively.

Educational Background:
While specific educational qualifications are not explicitly stated, a background in logistics, supply chain management, or a related field would be beneficial for this role. Candidates with relevant certifications or training in procurement or supply chain operations may also be considered favorably.

Experience:
Candidates should have a proven track record of experience in administrative and logistics roles, indicating a familiarity with supply chain processes and operational support. Experience in a humanitarian or non-profit context would be advantageous, given the nature of Relief International's work in conflict-affected areas.

Languages:
Fluency in Arabic and English is mandatory for this position, as effective communication is crucial for coordinating with various stakeholders and managing documentation. Knowledge of additional languages may be considered a plus, enhancing the candidate's ability to engage with diverse communities and partners.

Additional Notes:
The position is based in Gaza and is likely to be full-time, although specific details regarding contract duration, seniority level, and compensation are not provided in the job description. Given the nature of Relief International's operations, candidates may be expected to work in a challenging environment, and the organization values ethical conduct and adherence to safeguarding policies.