Finance and Administrative Officer

Job Posting Organization:
UNESCO, the United Nations Educational, Scientific and Cultural Organization, was established in 1945 with the mission to contribute to peace and security" style="border-bottom: 1px dotted #007bff !important;">security by promoting international collaboration through educational, scientific, and cultural reforms. The organization has a global presence with over 190 member states and operates in various countries to foster sustainable development and cultural diversity. UNESCO is committed to promoting education for all, protecting cultural heritage, and advancing scientific research. The organization employs thousands of professionals worldwide, working collaboratively to achieve its goals and objectives.

Job Overview:
The Finance and Administrative Officer plays a crucial role in supporting the UNESCO Office in Apia by providing comprehensive administrative management support. This position involves reporting directly to the Director of the Office while also maintaining a functional reporting line to the Assistant Director-General for Administration. The officer is responsible for ensuring compliance with UNESCO's policies and regulations, particularly in financial management, human resources, logistics, and security matters. The incumbent will oversee budget planning and monitoring, manage day-to-day HR issues, and ensure effective procurement and asset management. This role requires a proactive approach to advising managers on budgetary policies and supporting capacity development within the organization. The Finance and Administrative Officer will also liaise with host country authorities and contribute to inter-agency coordination through the UN Country Team, ensuring that the UNESCO Office operates efficiently and effectively within the framework of the Host Country Agreement.

Duties and Responsibilities:
The Finance and Administrative Officer will have a wide range of responsibilities, including advising the Director on all matters related to administration, finance, human resources, logistics, and security. Key duties include ensuring compliance with UNESCO policies and procedures, maintaining proper inventory and filing systems, safeguarding organizational assets, and representing the UNESCO Office in the Organizational Management Team. The officer will also be responsible for budget preparation, monitoring financial resources, ensuring proper accounting procedures, and acting as a Certifying Officer for financial transactions. Additionally, the officer will manage HR issues, provide guidance to staff, and ensure compliance with UN security policies. The role requires collaboration with various stakeholders, including host country authorities and UN agencies, to ensure smooth operations and adherence to regulations.

Required Qualifications:
Candidates must possess an advanced university degree (Master's or equivalent) in Finance, Business Administration, Accounting, or a closely related field. A strong background in financial management, budgeting, and human resources is essential. The ideal candidate should demonstrate strong analytical and organizational skills, with the ability to manage multiple administrative functions effectively. Proven experience in supervising staff and coordinating workflows in a multicultural environment is highly desirable. Additionally, candidates should have sound knowledge of financial management practices and internal control systems, along with excellent communication skills to engage with diverse stakeholders.

Educational Background:
An advanced university degree (Master's or equivalent) in Finance, Business Administration, Accounting, or a closely related field is required for this position. Candidates with a professionally recognized accountancy qualification will have an advantage. Educational qualifications must be obtained from accredited institutions recognized in the World Higher Education Database (WHED).

Experience:
A minimum of 4 years of relevant professional experience in administration, finance, accounting, or related areas is required, with at least 2 years of experience at the international level preferred. Candidates should have a proven track record of managing financial resources, overseeing HR functions, and ensuring compliance with organizational policies and regulations. Experience working in international organizations or UN agencies is highly desirable, as is familiarity with SAP or similar financial management systems.

Languages:
Excellent knowledge of English, both oral and written, is mandatory for this position. Additionally, good knowledge of French is desirable, and knowledge of another UNESCO official language (Arabic, Russian, Chinese, or Spanish) would be an asset. Proficiency in multiple languages will enhance communication and collaboration within the multicultural environment of UNESCO.

Additional Notes:
The position is a fixed-term contract for a duration of 2 years, with the possibility of renewal. The role is open to both internal and external candidates, and the application deadline is set for midnight Paris time on 12/10/202

• The approximate annual starting salary for this position is 97,943 USD, and benefits may include 30 days of annual leave, family allowance, medical insurance, and a pension plan. UNESCO emphasizes the importance of diversity and encourages applications from candidates of various backgrounds, including individuals from minority and indigenous groups, as well as persons with disabilities. The organization adheres to a zero-tolerance policy against harassment and is committed to achieving gender parity and equitable geographical distribution among its staff.