Procurement Officer

Job Posting Organization:
The Department of Operational Support (DOS) was established to provide comprehensive operational support and advisory services across the United Nations Secretariat. It encompasses various divisions, including the Office of Supply Chain Management, which is responsible for ensuring effective procurement services and business advice to UN entities. The Procurement Division specifically aims to deliver quality procurement services while adhering to established regulations and achieving best value for money. The organization operates globally, supporting various UN missions and offices, and is committed to maintaining high standards of professionalism and efficiency in its operations.

Job Overview:
The Procurement Officer position is situated within the Transportation & Life Support Service of the Procurement Division, under the Office of Supply Chain Management. The role involves managing complex procurement projects that require a deep understanding of international procurement standards and practices. The officer will be responsible for advising various UN entities on procurement issues, overseeing the preparation and distribution of tenders, and conducting evaluations of bids and proposals. The position also requires the formulation of innovative strategies to resolve procurement-related issues and the management of ongoing contracts. The Procurement Officer will engage in negotiations with suppliers, conduct market research, and ensure compliance with contractual agreements. This role is critical in maintaining the integrity and efficiency of the procurement process within the UN framework, ensuring that all procurement activities align with the organization's goals and regulations.

Duties and Responsibilities:
The Procurement Officer will undertake a variety of responsibilities, including but not limited to: planning and managing procurement and contractual aspects of complex projects; advising requisitioning units on procurement issues; preparing and overseeing the distribution of invitations to tender; managing bid evaluations; formulating strategies for procurement projects; establishing work programs for contracts; participating in negotiations with suppliers; conducting market research; overseeing adherence to contracts; preparing procurement-related documents; and providing guidance to junior staff. The officer will also be responsible for ensuring that procurement processes are transparent, competitive, and in compliance with UN regulations, while striving to achieve the best value for money in all procurement activities.

Required Qualifications:
Candidates must possess a strong understanding of internationally recognized procurement standards and techniques. They should have knowledge of contract law and the ability to handle complex contract issues. The role requires proficiency in quantitative methods for measuring supplier capacity and market trends. Candidates should demonstrate the ability to influence agreements with requisitioning units and vendors, apply technical expertise to resolve procurement issues, and maintain professionalism in all interactions. Additionally, candidates should be committed to incorporating gender perspectives in their work and ensuring equal participation of all genders in procurement activities.

Educational Background:
An advanced university degree (Master’s degree or equivalent) in business administration, public administration, commerce, engineering, law, or a related field is required. Alternatively, a first-level university degree combined with two additional years of qualifying experience may be accepted in lieu of the advanced degree. Professional certification in procurement and supply chain, such as the Diploma in Procurement and Supply from the Chartered Institute of Purchasing and Supply (CIPS Level 4) or an equivalent certification, is also required for this position.

Experience:
Candidates must have a minimum of five years of experience in procurement, contract management, or contract administration. At least two years of this experience should involve conducting international tender exercises for high-value, complex contracts within the last five years. Familiarity with procurement modules of Enterprise Resource Planning (ERP) systems, such as SAP, and experience with e-tendering systems like Ariba are essential. Experience in procurement processes supporting field operations, including peacekeeping missions or similar international organizations, is desirable. Additionally, experience with business intelligence systems and data analysis tools is considered an asset.

Languages:
English is the required working language for this position, with a minimum proficiency level of UN Level II in reading, writing, listening, and speaking. French is desirable, also requiring a minimum proficiency level of UN Level II in all language skills. Proficiency in both languages will enhance communication and collaboration within the UN Secretariat, which operates in a bilingual environment.

Additional Notes:
This position is funded for an initial period of one year by the Support Account for Peacekeeping Operations, with the possibility of extension subject to budgetary approval and availability of funds. The United Nations is committed to achieving gender balance and encourages female candidates to apply. The recruitment process adheres to strict standards of efficiency, competence, and integrity, ensuring a diverse and inclusive environment. Candidates must provide accurate information in their applications, and those under serious consideration will undergo reference checks. The UN does not charge any fees during the recruitment process and is committed to providing reasonable accommodations for applicants with disabilities.