Senior Team Assistant

Job Posting Organization:
The Green Climate Fund (GCF) is the world’s largest dedicated multilateral climate fund, established in 2010 by the 194 countries that are Parties to the United Nations Framework Convention on Climate Change (UNFCCC). GCF's mission is to invest in impactful, innovative, and catalytic programs and projects in developing countries to address climate change. Over the past decade, GCF has funded transformative climate projects, supporting countries in their responses to climate change while fostering sustainable development. With a portfolio exceeding USD 20.5 billion across more than 360 projects in over 134 countries, GCF aims to grow to at least a USD 50 billion fund by 203

• Headquartered in the Republic of Korea, GCF operates with a diverse workforce of over 300 employees, representing over 83 nationalities, and collaborates with governments, communities, civil society, technical agencies, and the private sector worldwide.

Job Overview:
The Senior Team Assistant will provide high-quality administrative support to ensure the smooth operation of the Office, Department, and/or Unit. This role is crucial for enabling upward reporting lines to focus on strategic priorities. The successful candidate will manage complex calendars and meetings, prepare and control official documents and correspondence, support procurement, budget, and travel workflows, coordinate events and missions, and maintain reliable records and information systems with discretion and professionalism. The position requires a commitment to tackling complex global climate change challenges and making a positive, measurable difference through a mission-driven role. The candidate will thrive in a fast-paced, diverse environment and will be expected to nurture talent, exemplify values of transparency, respect, and innovation, and engage in knowledge-sharing and communication with partners to develop and implement climate action initiatives.

Duties and Responsibilities:
The Senior Team Assistant will manage calendar and workflow processes for managers and staff, facilitating complex scheduling and preparing meeting packs and briefing materials. Responsibilities include drafting, editing, formatting, and proofreading letters, memos, minutes, briefs, presentations, and official correspondence to meet organizational standards. The role involves coordinating operational processes, including support for procurement, budget administration, expenses, and travel logistics. The assistant will plan and deliver logistics for meetings, missions, workshops, and Board publication cycles. Additionally, the position requires managing office records through orderly digital filing and maintaining trackers and dashboards for work, budgets, and KPIs. The candidate will operate within established administrative policies, anticipate conflicts, propose process improvements, and facilitate liaison with internal and external stakeholders while maintaining confidentiality. The role demands on-time delivery of meetings and documentation packages, accurate records, and stakeholder satisfaction with coordination and responsiveness.

Required Qualifications:
Candidates must possess a Bachelor’s degree in Business, Administration, Public Administration, Social Sciences, Management, or a related field. Formal training in administrative, secretarial, or operational services is desirable. A minimum of 3 years of relevant experience is required, preferably with an international organization and in a multicultural setting. Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and experience with databases, tracking sheets, SharePoint, and document management are essential. Strong interpersonal skills, cultural sensitivity, and the ability to multitask under pressure with accuracy are necessary. Candidates must demonstrate a proactive, organized, and detail-oriented approach, with the ability to observe strict confidentiality and integrity.

Educational Background:
The position requires a Bachelor’s degree in a relevant field such as Business, Administration, Public Administration, Social Sciences, Management, or a related discipline. Additional formal training in administrative or operational services is considered an asset, enhancing the candidate's qualifications for the role.

Experience:
The ideal candidate should have a minimum of 3 years of relevant experience in administrative support roles, preferably within international organizations. Experience in multicultural settings is highly valued, as it demonstrates the ability to navigate diverse work environments and collaborate effectively with individuals from various backgrounds.

Languages:
Fluency in English is required for this position. Knowledge of another UN language is considered an advantage, and proficiency in Korean may be desirable depending on the specific needs of the office or department.

Additional Notes:
The closing date for applications is 13 September 2026, and applications submitted after this deadline may not be considered. The position is full-time, and the successful candidate will be assessed based on their suitability for the role, performance at interviews, appropriate testing, and references. Applications from women and nationals of developing countries are strongly encouraged, reflecting GCF's commitment to diversity and inclusion in its workforce.