Meetings Services Assistant

Job Posting Organization:
The position is located within the security" style="border-bottom: 1px dotted #007bff !important;">Security Council Secretariat Branch (SCSB) of the Security Council Affairs Division (SCAD), which is part of the Department of Political and Peacebuilding Affairs (DPPA) at the United Nations. The United Nations was established in 1945 with the mission to promote peace, security, and cooperation among nations. The organization operates globally, with numerous offices and missions in various countries, and employs thousands of staff members dedicated to its mission. The SCSB specifically supports the daily operations of the Security Council, facilitating meetings and managing the Council's agenda and procedural advice.

Job Overview:
The Meetings Services Assistant plays a crucial role in ensuring that the Security Council's meetings are organized and executed smoothly. This position involves a variety of tasks that support the Council's operations, including the preparation and distribution of documents, maintaining records, and coordinating with various delegations. The assistant will utilize specific software tools to manage documents and track their status, ensuring compliance with UN standards. The role requires a proactive approach to organizing meetings, preparing agendas, and maintaining communication with relevant parties. The assistant will also be responsible for drafting correspondence and maintaining databases related to meetings and documents, which are essential for the Council's functioning.

Duties and Responsibilities:
The Meetings Services Assistant will be responsible for a comprehensive set of duties, including but not limited to: ensuring the availability and distribution of necessary documents for Security Council meetings; processing documents using gDoc, ODS, and iSCAD+; coordinating with the documents management office for reproduction of reports; organizing reference materials and background documents; preparing agendas, journal summaries, and participant lists; drafting correspondence and notes; maintaining filing systems; updating databases; publishing meeting information on the Security Council website; preparing travel administration tasks; assisting in drafting procedural briefs; maintaining attendance records; coordinating with delegations regarding meeting arrangements; preparing monthly statistics on meetings; allocating conference facilities; and responding to queries from delegations and the Secretariat.

Required Qualifications:
Candidates must possess a high school diploma or equivalent. A first-level university degree or higher can reduce the required work experience. The position requires a minimum of seven years of experience in conference support or a related area, with five years being acceptable for those with a relevant degree. Experience in providing meeting servicing support to intergovernmental bodies is desirable, as is familiarity with documents and meetings management databases.

Educational Background:
The educational requirement for this position is a high school diploma or equivalent. However, candidates with a first-level university degree or higher may have their experience requirement reduced, indicating that higher education is valued and can enhance a candidate's eligibility.

Experience:
The role requires a minimum of seven years of relevant experience in conference support or a related field. This requirement is reduced to five years for candidates who hold a first-level university degree or higher. Experience in providing meeting servicing support to intergovernmental organizations is considered an asset, as is experience with document and meeting management databases, which are crucial for the effective execution of the role.

Languages:
English is the mandatory working language for this position, with a required proficiency level of UN Level II in reading, writing, listening, and speaking. French is considered a desirable language, with a minimum proficiency level of UN Level I. Proficiency in both languages is beneficial for effective communication within the United Nations environment, where multilingualism is common.

Additional Notes:
This position is subject to local recruitment, meaning that candidates must be located within commuting distance of the office in New York. The appointment is for an initial period of one year, and staff members are not eligible for international recruitment benefits. The United Nations emphasizes the importance of diversity and inclusion in its hiring practices, ensuring that all candidates are considered based on their qualifications and organizational needs. The recruitment process does not involve any fees, and the organization is committed to maintaining high standards of integrity and efficiency in its employment practices.