Finance Business Support Assistant GS4 - Lomé

Job Posting Organization:
The World Food Programme (WFP) is the world’s largest humanitarian organization dedicated to saving lives in emergencies and using food assistance to build pathways to peace, stability, and prosperity for people recovering from conflict, disasters, and the impacts of climate change. Established in 1961, WFP operates in over 80 countries, employing thousands of staff members who are committed to the mission of eradicating hunger and improving nutrition. WFP's core values include Integrity, Collaboration, Commitment, Humanity, and Inclusion, which guide its operations and interactions with partners and beneficiaries. The organization is also recognized for its efforts in promoting diversity and inclusion within its workforce, ensuring that all employees feel valued and empowered to contribute to the mission of the organization.

Job Overview:
The Finance Business Support Assistant position at WFP in Lomé, Togo, is a critical role that supports the financial operations of the organization. The assistant will work under the supervision of the Finance Officer and will be responsible for various financial tasks that ensure the smooth functioning of financial processes. This role involves maintaining accurate financial records, processing invoices, and assisting in budget preparation. The assistant will also play a key role in ensuring compliance with financial regulations and procedures, contributing to the overall financial health of the organization. The position is designed for individuals who are detail-oriented, organized, and possess a strong understanding of financial management principles. The assistant will be expected to collaborate with other team members and departments to facilitate effective financial management and reporting.

Duties and Responsibilities:
The Finance Business Support Assistant will be responsible for a variety of tasks, including but not limited to:

• Processing various accounting transactions while ensuring adherence to the separation of duties in support of associated finance procedures.
• Handling daily processing of all accounting documents submitted to the finance department.
• Maintaining accurate accounting records and ensuring proper documentation.
• Participating in the preparation of budgets and annual work plans in consultation with team members.
• Assisting in conducting inventories and ensuring proper classification and archiving of financial documents according to predefined principles.
• Reviewing expenditures made by project beneficiaries before any financial resource replenishment.
• Contributing to the establishment of administrative, financial, and accounting management tools.
• Producing and providing financial information as required.
• Regularly contributing to the production of financial reports in the prescribed format. 1
• Verifying the compliance of invoices and receipts through reconciliation with purchase orders, delivery notes, and reception reports. 1
• Conducting an annual physical inventory of fixed assets and performing reconciliations. 1
• Performing any other tasks related to the mission as assigned by the supervisor.

Required Qualifications:
Candidates must possess a secondary school diploma, along with a post-secondary certificate in Accounting Management, Finance, Business Administration, or a related field. A strong understanding of general accounting principles, financial management, and administrative processes is essential. Candidates should also demonstrate proficiency in Microsoft Excel and financial management software, as well as the ability to handle sensitive financial information with confidentiality. Strong organizational skills, attention to detail, and the ability to meet strict deadlines are crucial for success in this role. Additionally, candidates should be able to work collaboratively within a team and communicate effectively with colleagues and stakeholders.

Educational Background:
The educational requirement for this position includes a secondary school diploma, complemented by a post-secondary certificate in fields such as Accounting Management, Finance, Business Administration, or a related discipline. This educational background provides the foundational knowledge necessary for understanding financial processes and regulations, which is critical for the role of Finance Business Support Assistant.

Experience:
Candidates should have a minimum of four years of continuous work experience in accounting management, finance, business administration, or a related field. This experience should demonstrate a solid understanding of financial processes, accounting principles, and administrative functions. Previous experience in a humanitarian or international organization is an advantage, as it provides insight into the unique financial challenges faced in such environments.

Languages:
Fluency in French, both oral and written, is mandatory for this position. An intermediate level of English is considered an asset, as it may facilitate communication with international colleagues and stakeholders. Proficiency in additional languages can enhance a candidate's profile and may be beneficial in a multicultural work environment.

Additional Notes:
This position is a fixed-term contract for a duration of 12 months, with the possibility of renewal based on organizational needs and performance. The role is based in Lomé, Togo, and is open to both national and international candidates. WFP is committed to providing an inclusive work environment and encourages applications from women and individuals with disabilities. The organization offers an attractive compensation package, which includes various benefits and opportunities for professional development. WFP does not charge any fees at any stage of the recruitment process, and candidates are advised to report any solicitation for payment to the appropriate authorities.