Business Support Assistant (Supply Chain)

Job Posting Organization:
The World Food Programme (WFP) is the world’s largest humanitarian organization, established to save lives in emergencies and to use food assistance as a means to build pathways to peace, stability, and prosperity for individuals recovering from conflict, disasters, and the impacts of climate change. WFP operates globally, with a mission centered around the principles of integrity, collaboration, commitment, humanity, and inclusion. The organization is dedicated to creating a diverse and inclusive workforce, ensuring that all employees are treated equally and fairly, regardless of their background. WFP has received numerous accolades, including the Nobel Peace Prize in 2020, highlighting its significant contributions to humanitarian efforts worldwide. The organization emphasizes the importance of personal and professional development for its employees, offering various training and mentorship programs, as well as opportunities for internal mobility across its numerous country, regional, and global offices. WFP's commitment to diversity and inclusion is reflected in its workforce, which is composed of individuals from various backgrounds and cultures, all working together to achieve the organization's mission of providing effective humanitarian assistance to millions of people globally.

Job Overview:
The Business Support Assistant (Supply Chain) position at WFP is designed to deliver a wide range of business support processes and activities specifically tailored to the supply chain function. The role is crucial in facilitating effective service delivery within the organization. The assistant will be responsible for collecting and organizing information for reports and documents, responding to standard queries, and managing routine administrative and financial tasks across various functional areas. This position requires maintaining accurate records and databases, ensuring that information is readily available for staff, and fostering relationships with individuals to enhance information sharing and service delivery. The assistant will also contribute to the improvement of business procedures and processes, perform basic data analysis, and provide guidance to junior colleagues. The role is integral to ensuring that WFP's operations run smoothly and efficiently, ultimately supporting the organization's mission to assist those in need.

Duties and Responsibilities:
The duties and responsibilities of the Business Support Assistant (Supply Chain) include but are not limited to:

• Collecting information for inclusion in reports, documents, and correspondence to support the effective work of other staff members.
• Responding to standard queries and providing timely and accurate guidance to staff.
• Processing and managing routine administrative and financial tasks across various functional areas to contribute to the effective and timely management of resources.
• Managing and maintaining records and databases to ensure that information is organized and readily available for staff use.
• Maintaining relationships with a range of individuals through the provision of business support to assist in information sharing and service delivery.
• Proofreading reports, documentation, and correspondence, making necessary changes in line with established guidelines.
• Contributing to the improvement of business procedures and processes to enhance efficiency.
• Collecting and performing basic analysis of data to contribute to quality business information management.
• Providing guidance and support to junior colleagues in performing their duties effectively.

Required Qualifications:
The required qualifications for the Business Support Assistant (Supply Chain) position include the completion of a University Degree (Bachelor or equivalent). A degree in Supply Chain, Logistics, Business Administration, or any related functional area is desirable. Candidates should possess strong organizational skills, attention to detail, and the ability to work collaboratively in a team environment. Proficiency in administrative and financial management tasks is essential, along with the capability to handle multiple tasks and prioritize effectively. Additionally, candidates should demonstrate a commitment to WFP's values and mission, showcasing their ability to contribute positively to the organization's goals.

Educational Background:
Candidates applying for the Business Support Assistant (Supply Chain) position must have completed a University Degree (Bachelor or equivalent). While a degree in Supply Chain, Logistics, Business Administration, or a related functional area is preferred, any relevant educational background that demonstrates the candidate's capability to perform the required tasks will be considered. The educational qualifications should reflect a solid understanding of business processes and supply chain management principles, equipping the candidate with the necessary knowledge to excel in this role.

Experience:
The position requires at least 4 years of experience in a relevant field. This experience should encompass a range of business support functions, particularly within supply chain management or logistics. Candidates should have a proven track record of successfully managing administrative and financial tasks, as well as experience in maintaining records and databases. Familiarity with data analysis and reporting processes is also beneficial. The ideal candidate will have demonstrated their ability to work effectively in a team-oriented environment, contributing to the overall success of the organization through their experience and expertise.

Languages:
Fluency in both spoken and written English and Bangla is mandatory for this position. Candidates must possess strong communication skills in both languages to effectively interact with colleagues and stakeholders. Proficiency in additional languages may be considered an asset, enhancing the candidate's ability to engage with a diverse range of individuals and contribute to WFP's global operations.

Additional Notes:
This position is classified as a Service Contract with a duration of 12 months, based in Dhaka, Bangladesh. The vacancy is specifically for Bangladeshi Nationals, and applicants who meet the required qualifications may be considered for similar roles at any location across Bangladesh based on organizational needs. WFP offers a competitive benefits package, which includes salary, leave, and medical insurance. It is important to note that all documents submitted will be verified, and any discrepancies may lead to automatic disqualification from the recruitment process. WFP is committed to providing reasonable accommodations for individuals with disabilities throughout the recruitment process, ensuring an inclusive environment for all candidates.