Team Assistant

Job Posting Organization:
The United Nations Economic Commission for Africa (ECA) is dedicated to delivering ideas and actions for an empowered and transformed Africa, guided by the 2030 Sustainable Development Goals (SDGs) and Agenda 206

• ECA operates with a mission to advance its position as a premier knowledge institution, developing macroeconomic and structural policy options, designing innovative financing models, and advocating for Africa's position at the global level. The organization is structured into various sections, including the African Centre for Statistics, which focuses on improving the production and dissemination of quality data to support evidence-based policymaking. ECA aims to contribute solutions to regional challenges while promoting peace, security" style="border-bottom: 1px dotted #007bff !important;">security, and social inclusion. The organization employs a diverse workforce and is committed to gender balance and inclusivity in its hiring practices.

Job Overview:
The Team Assistant position is located in the Office of the Director of the African Centre for Statistics at the United Nations Economic Commission for Africa (ECA). The incumbent will work under the guidance of the Director and report to the Senior Administrative Assistant. The role encompasses a wide range of office support and administrative functions, including responding to correspondence, monitoring processes, organizing information for reports, and providing logistical support for meetings and events. The Team Assistant will be responsible for maintaining schedules, managing communications, and ensuring the smooth operation of administrative tasks within the unit. This position requires effective interaction with various stakeholders, including staff from related organizational units, visitors, and representatives from international organizations. The successful candidate will be expected to deliver high-quality administrative support while adhering to relevant policies and procedures.

Duties and Responsibilities:
The Team Assistant will perform a variety of duties, including:

• Providing comprehensive office support and administrative functions.
• Drafting responses to routine correspondence and communications.
• Monitoring schedules and processes related to the unit's outputs and tasks.
• Researching and organizing information for reports.
• Screening phone calls and visitors, responding to inquiries, and referring complex requests to appropriate personnel.
• Offering secretarial and logistical support for meetings, boards, and conferences.
• Maintaining calendars and schedules, communicating changes to relevant staff.
• Reviewing and processing mail and documents, following up on actions.
• Updating distribution lists and preparing various materials and reports. 1
• Performing general administrative tasks, including making arrangements for meetings and processing administrative requests. 1
• Maintaining both paper and electronic files and databases. 1
• Assisting with data collection and analysis, as well as report preparation. 1
• Performing other duties as assigned, which may involve frequent interaction with staff and external stakeholders.

Required Qualifications:
Candidates must possess a high school diploma or equivalent. A minimum of three years of experience in general office support or a related area is required. Experience in data analytics or a related field is desirable. The role demands a strong understanding of administrative policies and procedures, as well as the ability to work efficiently under moderate supervision. Candidates should demonstrate professionalism, effective communication skills, and the ability to work collaboratively in a team environment.

Educational Background:
The educational requirement for this position is a high school diploma or equivalent. There are no specific job-related qualifications listed beyond this educational requirement, indicating that the focus is primarily on relevant work experience and skills.

Experience:
The position requires a minimum of three years of experience in general office support or a related area. Additionally, having at least one year of experience in data analytics or a related field is considered desirable. This experience should demonstrate the candidate's ability to perform a wide range of administrative tasks effectively and efficiently.

Languages:
The working languages of the United Nations Secretariat are English and French. For this position, proficiency in English is mandatory, while knowledge of French is considered desirable. Candidates are expected to meet the minimum required level for each skill in these languages according to the UN Language Framework, which includes reading, writing, listening, and speaking abilities.

Additional Notes:
This position is subject to local recruitment, meaning that candidates must be residents of Ethiopia or within commuting distance of the office. Staff members recruited locally are not eligible for allowances or benefits exclusive to international recruitment. The United Nations is committed to achieving gender balance and encourages female candidates to apply. The organization emphasizes the importance of diversity and inclusivity in its workforce and provides reasonable accommodations for applicants with disabilities. The recruitment process does not involve any fees, and candidates are urged to apply online as soon as possible.