Procurement and Logistics Associate

Job Posting Organization:
The United Nations Population Fund (UNFPA) is the lead United Nations agency focused on delivering a world where every pregnancy is intended, every childbirth is safe, and every young person's potential is fulfilled. Established in 1969, UNFPA operates in over 150 countries and has a mission to promote the right of every woman, man, and child to enjoy a life of health and equal opportunity. The organization is dedicated to addressing the complex global environment and aims to accelerate the implementation of the Programme of Action of the International Conference on Population and Development (ICPD) and achieve the Sustainable Development Goals by 203

• UNFPA's strategic plan for 2026-2029 outlines its commitment to ending unmet needs for family planning, preventable maternal deaths, gender-based violence, and adapting to demographic changes through evidence-based policies.

Job Overview:
The Procurement and Logistics Associate plays a crucial role in supporting the procurement and logistics functions of the UNFPA office. Under the guidance of the International Operations Manager and in collaboration with the Administrative Associate and Supply Chain Analyst, the Associate is responsible for executing and coordinating procurement and logistics activities. This includes conducting procurement activities, preparing Requests for Quotations (RFQs), Invitations to Bids (ITBs), and Requests for Proposals (RFPs). The Associate will also respond to bid clarifications, evaluate bids, and prepare submissions for the Contracts Review Committee (CRC). The role requires a strong focus on ensuring transparency and compliance with organizational policies and procedures, as well as maintaining effective communication with suppliers and stakeholders. The Associate will also assist in ensuring an uninterrupted supply of reproductive health commodities, support capacity development in supply chain management, and provide administrative support to the office.

Duties and Responsibilities:

• Conduct procurement activities and logistical coordination on behalf of the Country Office (CO).
• Prepare Requests for Quotations (RFQs), Invitations to Bids (ITBs), and Requests for Proposals (RFPs).
• Respond to requests for bid clarifications from prospective bidders, ensuring transparency in the process.
• Evaluate bids received and review recommendations from technical and financial panels.
• Prepare Contracts Review Committee (CRC) submissions and negotiate with suppliers to select the most cost-effective proposals.
• Present reports on procurement activities within the CO.
• Consult with requestors on specifications and advise on procurement processes.
• Conduct market research to identify potential suppliers for goods and services.
• Review logistics documentation and ensure all necessary documents are prepared. 1
• Process, issue, and manage Purchase Orders using the Enterprise Resource Planning (ERP) system. 1
• Assist project partners in analyzing and disseminating data on reproductive health commodities. 1
• Prepare quarterly reports on the reproductive health commodity situation. 1
• Support procurement planning and order tracking processes. 1
• Facilitate customs clearance procedures and transportation of reproductive health commodities. 1
• Facilitate training on Logistics Management Information System (LMIS) and develop guidelines on supply chain management. 1
• Ensure all official documents are prepared and archived appropriately. 1
• Facilitate program activities by coordinating logistical support and maintaining records. 1
• Draft routine project-related correspondence and support knowledge-sharing between programs and operations.

Required Qualifications:

• Completion of Secondary Education is required.
• A Bachelor’s degree in procurement, logistics, business administration, finance, management, or a related field is desirable.
• Minimum of 6 years of progressively responsible experience in procurement, logistics, or supply chain management, preferably within the public or health sector.
• Experience in supporting procurement and supply management processes, including preparation of purchase requests and vendor coordination.
• Working knowledge of supply chain operations, including forecasting, inventory management, warehousing, and distribution.
• Familiarity with organizational policies, procedures, and enterprise systems related to procurement and logistics.
• Strong drafting, minute-taking, and documentation skills.
• Proficiency in standard office software applications (e.g., MS Office suite).

Educational Background:
The position requires at least a completion of Secondary Education, with a preference for candidates holding a Bachelor’s degree in fields such as procurement, logistics, business administration, finance, management, or related disciplines. This educational background is essential to ensure that the candidate possesses the necessary theoretical knowledge and practical skills to effectively manage procurement and logistics functions within the organization.

Experience:
Candidates should have a minimum of 6 years of progressively responsible experience in procurement, logistics, or supply chain management. This experience should preferably be within the public or health sector, demonstrating a solid understanding of procurement processes, vendor coordination, and supply management. The candidate should also have experience in preparing purchase requests, tracking deliveries, and maintaining documentation, which is critical for the successful execution of the role.

Languages:
Fluency in oral and written English is mandatory for this position. Proficiency in additional languages may be considered an asset, enhancing communication with diverse stakeholders and partners.

Additional Notes:
This position offers an attractive remuneration package, including leave days, health insurance, and additional remuneration for pensions and social security" style="border-bottom: 1px dotted #007bff !important;">security obligations. UNFPA promotes a work environment that reflects values of gender equality, diversity, integrity, and a healthy work-life balance. The organization encourages applications from women, individuals from the LGBTQIA+ community, minority ethnic groups, indigenous populations, persons with disabilities, and other underrepresented groups. Reasonable accommodations may be provided to applicants with disabilities upon request to support their participation in the recruitment process. UNFPA is committed to equal opportunities in terms of appointment, training, compensation, and selection for all, regardless of personal characteristics.